Executive Assistant Job at Willis Towers Watson (Mumbai)

Executive Assistant

Willis Towers Watson

Location:
India , Mumbai

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to support a team of North America Leaders by managing Travel & Expense processing and handling other administrative tasks. The ideal candidate should have strong communication skills, experience working in Night shifts, and the ability to coordinate across different time zones. A motivated self-starter with strong interpersonal skills.

Job Responsibility:

Process travel bookings including flights, hotels, car rentals/taxis, and travel related documents such as visas/passports etc
Assist with preparation and submission of expense reports in the Oracle Expense Management System, ensuring required information and supporting documents are in place before routing for approval
Maintain tracking of submitted expense reports and flag pending items as appropriate for follow‑up
Support invoice and timesheet related activities by coordinating information and documentation, as directed by the Stakeholders
Assist Leaders with basic administrative tasks, including scheduling, document management, and other coordination
Coordinate with Leaders and team members across North America and other global locations for information sharing and task execution, under guidance
Handle routine requests professionally and efficiently, escalating queries or issues as required

Requirements:

Strong organizational skills and ability to handle multiple tasks
Expertise in Travel & Expense management
Excellent verbal & written communication skills
Mandatory: Prior experience of working in a United States (night) shift
Mandatory: Experience supporting North America/United States Leadership
Mandatory: Experience of working in Hybrid environment with offering remote support to the executive
Managing stakeholders across time zones
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and ability to work independently
Task Execution & Follow-through
3–8 years of experience in an administrative or travel/expense management role
Experience supporting North America Leadership
Proven experience handling geographically diverse stakeholders
Graduation in any stream

Additional Information:

Job Posted:
March 25, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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