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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Columbus

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Executive Assistant to provide high-level support for an upcoming onsite board meeting. This contract position will play a central role in organizing meeting materials, coordinating logistics, and helping the event run smoothly from preparation through closeout. The ideal candidate has relevant experience, is detail-oriented, and is comfortable supporting senior leaders in a structured meeting environment.

Job Responsibility:

  • Develop and format the board meeting agenda using provided content, ensuring materials are organized and presentation-ready
  • Compile, review, and assemble pre-read documents so participants receive complete and well-structured information in advance
  • Coordinate onsite preparation for the evening before and the day of the meeting, helping ensure all logistics are in place
  • Support the physical meeting setup by assisting with room readiness, attendee access, and overall event flow
  • Provide hands-on assistance with video and presentation equipment to help maintain a seamless meeting experience
  • Welcome participants as needed by facilitating entry and helping manage the meeting environment effectively
  • Capture meeting notes and document key discussion points to support accurate follow-up and recordkeeping

Requirements:

  • Demonstrated experience supporting executive-level or board-level meetings in a structured setting
  • Strong ability to prepare agendas, board presentations, and related meeting documentation with accuracy
  • Experience organizing pre-read materials and distributing information in a clear, timely manner
  • Proficiency in meeting minutes, note-taking, and maintaining structured records of discussions
  • Comfort assisting with onsite meeting logistics, including room coordination and participant support
  • Ability to work independently, stay composed under pressure, and manage details in a fast-paced environment
  • Strong communication skills and confidence when interacting with senior stakeholders
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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