Executive assistant Job at Blue River Technology (Santa Clara)

Executive assistant

Blue River Technology

Location:
United States , Santa Clara

Category:
Office Administration

Contract Type:
Not provided

Salary:

112000.00 - 168000.00 USD / Year

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Job Description:

We’re hiring an executive assistant (EA) to support key members of our leadership team. This role requires close attention to detail, excellent communication skills, analytical problem-solving, and keen emotional intelligence to coordinate executive activity across a fast-growing organization. The EA will work closely with the Chief of Staff to maximize the effectiveness of the executive team and the organization as a whole. The ideal candidate will delight in bringing simplicity to settings with high volumes of information and noise, and be eager to expand their impact on the work we do at Blue River Technology and how we do it.

Job Responsibility:

Manage an active and complex calendar of appointments, monitor and respond to emails, organize travel and agendas, and complete expense reports for multiple executives in varying time zones
Anticipate, identify, and implement more effective and efficient ways to manage administrative tasks, with professionalism and care, to scale your efforts and support the full executive team
Partner with other executive assistants within a large and diverse organization in travel and event coordination
Own high-impact projects at the direction of the Chief of Staff while maintaining confidentiality and discretion
Proactively prioritize deadlines and conflicting needs, handling resource and schedule conflicts expeditiously with minimal oversight
Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials
Communicate professionally and directly on behalf of executives with their direct reports and colleagues, as well as with customers and external partners, on matters related to the organization

Requirements:

Bachelor's degree in business administration or related field
humanities backgrounds welcome as well
3-5 years of experience leading an administrative function for at least one executive
Excellent written and verbal communication skills with the ability to interact professionally and discreetly with all levels of an organization
Ability to prioritize multiple incoming requests, managing time and tasks effectively without compromising essential day-to-day activities
High initiative and drive with the ability to work independently
Organized and detail-oriented
Exercises good judgment and demonstrable trustworthiness with sensitive information
Proficiency in using Slack and the entirety of G Suite

Nice to have:

Experience leading an administrative function for multiple executives
Experience with Microsoft's Office Suite
Proficiency in using Slack and the entirety of G Suite

What we offer:

Bonus and benefit programs
Reasonable accommodation for individuals with disabilities

Additional Information:

Job Posted:
February 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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