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Executive Assistant

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Solomon Page

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Location:
United States , Glendale

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

32.00 - 34.00 USD / Hour
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Job Description:

We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Glendale, CA offices!

Job Responsibility:

  • Support executives in managing calendar, travel, preparing for presentations, company meetings and other key events to meet department's strategic objectives
  • Review your leader's schedule to build in time for things like thinking and traveling to their next meeting
  • Understand the day's priorities so you can be strategic about how you direct requests
  • Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars and time zone complexities
  • Greet guests
  • assist with special projects relating to guests/visitors
  • Screen and prioritize all incoming phone calls, mail and/or meeting requests
  • Create meeting agendas and circulate meeting materials
  • Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
  • Plan travel itineraries and make travel arrangements, domestically and internationally, including reservations for events and dining as needed - taking into account time zones, weather delays, and traffic
  • Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
  • Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
  • Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
  • Track and support industry relationships
  • Support onboarding for new team members
  • Handle extremely confidential, sensitive information, remembering that the Company is a publicly traded company
  • Create a positive environment for all who interact with Global Creative Strategy Studio

Requirements:

  • At least 7 years supporting a Vice President and/or equivalent experience
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
  • Desire to immerse yourself fully and learn all aspects of your executive's business
  • Ability to multi-task and prioritize deadlines deliverables
  • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur
  • EQ skills to build bridges, forge alliances and encourage people to want to work with you
  • Complete reliability handling confidential, often highly sensitive information
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
  • Very strong organizational skills and extreme attention to detail
  • A highly professional demeanor, positive outlook and a can-do attitude
What we offer:
  • Medical
  • Dental
  • 401(k)
  • Direct deposit
  • Commuter benefits

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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