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Executive Assistant

docplanner.com Logo

DocPlanner GmbH

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Location:
Italy , Rome

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As Executive Assistant, you will support our Country Manager to ensure the smooth running of day-to-day operations. In this role, you will handle a variety of administrative duties, manage calendars, coordinate travels, and prepare expense reports. Your contributions will enhance the efficiency of the business, particularly by assisting with data collection and reporting for our sales department.

Job Responsibility:

  • Act as a key point of contact between executives, employees, clients, and external partners
  • Prepare internal and external communications, including memos, meetings, emails, presentations, and reports
  • Manage the CEO's calendar, optimizing daily/weekly schedules for productivity and health
  • Handle travel and accommodation arrangements for executives
  • Track and manage invoices, receipts, and expense reports
  • Manage a dynamic travel itinerary, taking into account time zones and multiple requirements
  • Oversee office management needs, including inventory, supplies, and travel logistics
  • Support the Office Manager when needed in its daily duties
  • Collaborate with sales managers to gather daily forecasts and review sales data
  • Ensure the accuracy of sales reports and coordinate with the finance department on monthly commission checks
  • Take care of last-minute special projects (e.g. product/company research, presentations, business modeling)

Requirements:

  • At least 3 years of previous experience as an Executive Assistant, Personal Assistant, or similar role
  • Proficient in MS Office and Google Workspace
  • Ready to interact with different and challenging stakeholders by anticipating their needs
  • Know how to prioritize tasks in a timely and efficient way
  • Able to handle meetings and docs both in Italian and English
  • High level of discretion and confidentiality
What we offer:
  • Working in hyper-growing company within an international environment
  • Competitive salary in line with your experience and skills
  • Smart Working
  • Ticket restaurant

Additional Information:

Job Posted:
January 15, 2026

Employment Type:
Fulltime
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