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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Passaic · Job Posted July 03, 2026
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Job Description

We are looking for an Executive Assistant to support senior leadership near Passaic, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage executive priorities, keep meetings and communications running smoothly, and handle sensitive information with sound judgment. The person in this role will play a key part in coordinating board-related activities, preparing high-quality materials, and helping leadership stay aligned on follow-up items and strategic commitments.

Job Responsibility

  • Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.
  • Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.
  • Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.
  • Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.
  • Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.
  • Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.
  • Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.
  • Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.
  • Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.
  • Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.

Requirements

  • Demonstrated experience providing high-level administrative support to executives in a fast-paced, detail-focused environment.
  • Strong ability to manage complex calendars, coordinate meetings, and balance competing priorities with minimal supervision.
  • Excellent written communication skills, including drafting, editing, and proofreading correspondence and presentation materials.
  • Experience supporting board or senior leadership activities, including preparing meeting documentation and recording minutes.
  • Ability to handle confidential information with discretion, maturity, and professionalism.
  • Proficiency in coordinating travel arrangements and managing related logistics for executives or leadership teams.
  • Strong organizational skills with close attention to detail and consistent follow-through on tasks and deadlines.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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