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Executive Assistant

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Robert Half

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Location:
United States , Oakland

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly.

Job Responsibility:

  • Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments
  • Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps
  • Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips
  • Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas
  • Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives
  • Handle sensitive business information with sound judgment and a high level of confidentiality
  • Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination
  • Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders
  • Contribute to special assignments and provide additional administrative support based on business needs.

Requirements:

  • At least 3 years of experience supporting executives or senior leaders in an administrative capacity
  • Demonstrated success managing high-volume calendars and coordinating schedules with accuracy
  • Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Clear and effective written and verbal communication skills
  • Excellent organizational abilities with close attention to detail and follow-through
  • Proven ability to safeguard confidential information and exercise discretion in sensitive situations
  • Capacity to manage multiple responsibilities effectively in a deadline-driven environment.
What we offer:
  • medical, vision, dental, life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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