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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Washington · Job Posted February 20, 2026
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Job Description

We are looking for an Executive Assistant to join a dynamic financial services firm in Washington, District of Columbia. This role involves providing comprehensive administrative support to senior leadership while ensuring the smooth operation of daily office functions. Ideal candidates will have exceptional organizational skills and a strong ability to manage multiple priorities in a fast-paced, detail-oriented environment.

Job Responsibility

  • Coordinate scheduling and manage complex calendars for senior executives, including organizing meetings and travel arrangements
  • Oversee daily office operations, ensuring that everything runs efficiently and effectively
  • Arrange conference room setups, plan events, and manage logistics for internal and external meetings
  • Handle expense reporting processes and maintain accurate vendor files
  • Greet clients and visitors, providing a detail-oriented and welcoming experience
  • Monitor and order office supplies while managing relationships with service providers and vendors
  • Provide light IT support and ensure the maintenance of on-premise business systems
  • Collaborate with team members to ensure shared calendars are up-to-date and well-coordinated
  • Assist with special projects and administrative tasks as needed to support the firm
  • Maintain confidentiality of sensitive information and uphold high standards in all interactions

Requirements

  • At least 4 years of experience in an administrative support role, preferably in a detail-oriented office environment
  • A Bachelor’s Degree is preferred, though equivalent experience may be considered
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Demonstrated experience in managing expense reporting and vendor file maintenance
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines
  • Excellent communication skills, both written and verbal, to interact with clients and team members
  • A stable work history is required
  • Experience working in the financial services industry is highly desirable

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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