Executive Assistant Job at Double

Executive Assistant

Are you a highly organised, proactive administrative professional who loves a bu...

Location

Australia , Bankstown

Salary:

38.00 - 39.00 AUD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Proven background in office administration, executive support, or service/logistics coordination
Strong, confident phone manner with the ability to build quick rapport with clients, transport drivers, and technicians
Calm under pressure, reliable, and exceptional at scheduling and managing busy email inboxes

Job Responsibility

Supporting a busy manager, you will act as the right hand of the office, managing everything from core administration to physical logistics
Sorting, prioritising, and responding to key business emails to keep the manager on track
Answering incoming phone calls with a bright, professional attitude and handling enquiries seamlessly
Managing calendars, scheduling works, and completing essential paperwork
Liaising with transport providers to coordinate deliveries and collections
Conducting routine stocktakes and physically getting parts ready for field technicians so they can head out to jobs fully equipped

Fulltime

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Executive Assistant

We are looking for an organized and detail-oriented Executive Assistant to suppo...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of office or administrative experience
Strong written and verbal communication skills
Working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Experience using Adobe applications
Experience handling data entry, inbound and outbound communication, and routine administrative documentation
Familiarity with accounts payable, accounts receivable, and related financial support processes
Ability to manage multiple priorities independently while collaborating effectively with a team
Strong organizational skills and sound problem-solving ability in a fast-paced business setting

Job Responsibility

Welcome visitors, answer incoming calls, and manage day-to-day front desk communication
Provide administrative support to accounting staff by assisting with clerical activities related to accounts payable, accounts receivable, and finance operations
Review and reconcile contract employee timecards on a routine basis
Prepare, scan, organize, save, and file business documents such as invoices, receipts, training materials, and other office records
Draft and respond to emails, coordinate correspondence, and support scheduling or appointment-related activities
Use Microsoft Office applications and Adobe tools to create, update, and maintain reports, documents, and other business materials
Assist the Finance Controller and other team members with special projects and general office support tasks
Maintain assigned tracking tools, logs, or internal documentation required to support daily responsibilities and operational accuracy

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan for contract/temporary professionals

Executive Assistant

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support to senior leaders or executive-level stakeholders
Bachelor's degree required
coursework or academic background in English, Communications, Arts Administration, or a related discipline is preferred
Demonstrated experience with calendar management, executive scheduling, expense reporting, invoice handling, event coordination, and project-based support
Strong written and verbal communication skills with the ability to interact professionally on behalf of leadership
Comfort working with accounting-related processes and cross-functional teams
familiarity with tools such as Avid or Concur is a plus
Proficiency with business productivity platforms such as Google Workspace, Microsoft Teams, and digital file management systems
Ability to manage multiple assignments independently, exercise sound judgment, and maintain discretion in a fast-moving environment
Interest in mission-driven organizations, including nonprofit, arts, advocacy, or social impact settings, is highly valued

Job Responsibility

Provide dedicated administrative support to executive leadership, balancing shifting priorities across multiple affiliated organizations and ensuring day-to-day operations run smoothly
Oversee complex calendar coordination, meeting logistics, and stakeholder scheduling, including preparation for in-person sessions and executive meetings
Manage invoice submission, reimbursement processing, and related financial tracking while partnering with accounting contacts to maintain accurate records and timely follow-up
Coordinate board and leadership meetings by organizing agendas and materials, documenting discussion points, and distributing clear meeting records
Drive special projects from initiation through completion, monitoring deadlines, identifying obstacles early, and keeping leaders informed on progress
Assist with event planning and execution for both virtual and in-person programs, including tours, informational sessions, and community-facing gatherings
Prepare correspondence, donation acknowledgments, background materials, and informational packets that support executive outreach and advocacy efforts
Maintain organized digital and physical records, update basic website content, and support social media or communications tasks as needed
Route incoming requests appropriately and provide additional administrative assistance for related business activities, including support tied to property or asset management needs

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Edina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of prior executive level support experience
Strong ability to manage complex calendars and resolve scheduling conflicts effectively
Familiarity with Apple Mac products and a Google ecosystem
Experience coordinating travel arrangements with a high level of accuracy and discretion
Comfortable organizing executive meetings and handling related logistics
Excellent communication, time management, and multitasking skills
Proficiency with standard business software and scheduling tools

Job Responsibility

Oversee and maintain executive calendars, ensuring meetings, appointments, and priorities are scheduled efficiently
Arrange domestic travel plans, including itineraries, reservations, and related logistics
Coordinate meeting details for leadership, including scheduling, confirmations, and preparation of necessary materials
Manage changes to travel and meeting plans while ensuring timely communication with all relevant parties
Gather receipts and prepare expense reports for approval
Support executives with day-to-day administrative tasks that help streamline workflow and improve organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Executive Assistant

Our client, based in the East Bay, is seeking a highly organized Executive Assis...

Location

United States , Berkeley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4+ years of administrative experience (EA experience preferred)
Highly organized with exceptional attention to detail
Strong communication skills and discretion with confidential information
Proficient in Microsoft Office
Canva/Mailchimp a plus
Bachelor's degree or equivalent experience required

Job Responsibility

Manage complex calendars, meetings, and travel coordination
Prepare presentations, reports, and executive correspondence
Coordinate board materials and leadership meetings
Track action items and ensure strong follow-through
Serve as a key liaison for internal and external stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

Our client is seeking a highly polished, proactive Executive Assistant to suppor...

Location

United States , New York

Salary:

114000.00 - 115000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5-7+ years of Executive Assistant experience
Strong experience supporting multiple executives or teams
Excellent calendar management and travel coordination skills
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Professional, polished demeanor with strong interpersonal skills
Ability to multitask and manage competing priorities in a fast-paced environment
Proactive, solutions-oriented mindset
Proficiency in Microsoft Office

Job Responsibility

Provide executive-level administrative support to a team of MDs, Principals, and other professionals
Manage complex calendars, scheduling internal and external meetings across time zones
Coordinate domestic and international travel, including multi-leg itineraries, hotels, car services, restaurants, and visas
Process and reconcile expense reports in a timely and accurate manner
Act as an approachable gatekeeper, helping prioritize communications and optimize executive time
Coordinate meeting logistics, conference rooms, and materials
Maintain organization of workflows, communications, and priorities
Anticipate scheduling conflicts and proactively resolve issues
Collaborate with other assistants and teams to ensure seamless support
Assist with ad hoc administrative tasks as needed

What we offer

Paid overtime
Discretionary bonus
Stock options
Medical, dental, and vision benefits (low employee contribution, day one coverage)
401(k) with employer match
PTO package
Daily free breakfast, lunch, snacks, and coffee
$750 annual fitness reimbursement
Fertility, adoption, and family-planning benefits
Pet insurance and backup childcare benefits

Fulltime

New

Executive Assistant

We are looking for an organized and resourceful Executive Assistant to support s...

Location

United States , Charlestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of proven experience supporting executives in an administrative, executive assistant, or office management capacity
Strong ability to manage calendars, schedule meetings, and coordinate multiple priorities with accuracy
Hands-on experience booking and coordinating domestic or international travel arrangements
Excellent written and verbal communication skills, including confidence in handling client and stakeholder correspondence
Proficiency with Google Workspace tools and other standard office productivity applications
Ability to work independently, exercise sound judgment, and manage confidential information with discretion
Experience in a corporate office setting with a strong understanding of office administration best practices.

Job Responsibility

Manage complex executive calendars, prioritize scheduling needs, and coordinate appointments across multiple stakeholders
Arrange business travel, including itineraries, accommodations, and related logistics, while ensuring plans align with executive preferences
Prepare for executive meetings by organizing schedules, confirming details, and helping ensure leaders are fully supported throughout the day
Serve as a point of contact for internal and external communications, responding professionally and directing inquiries as appropriate
Oversee day-to-day administrative office activities to help maintain an efficient and well-organized corporate office environment
Coordinate meeting logistics, including room scheduling, calendar updates, and follow-up support for time-sensitive events
Maintain accurate office calendars and help balance competing demands to keep priorities on track
Provide general office management support, including administrative coordination and assistance with operational tasks as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to support senior leadership within a ...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting executives in an administrative or executive assistant capacity
Strong ability to manage complex calendars and balance competing priorities effectively
Experience booking and coordinating travel arrangements with a high level of accuracy
Confidence supporting executive meetings and handling related scheduling and logistics
Excellent organizational skills with close attention to detail and deadlines
Strong written and verbal communication skills with a detail-focused approach
Ability to work independently, use sound judgment, and maintain confidentiality

Job Responsibility

Manage executive calendars, prioritize appointments, and resolve scheduling conflicts to support shifting business needs
Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics
Coordinate travel details from start to finish and provide timely updates when plans change
Organize executive meetings by securing meeting space, confirming attendance, preparing schedules, and supporting follow-up actions
Serve as a reliable point of coordination for leadership activities, helping maintain efficiency across daily operations
Prepare and distribute meeting materials, agendas, and relevant documentation to keep executives informed and prepared

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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