Executive Assistant Jobs

Executive Assistant

Randstad

Location:
Canada, Pointe-Claire

Category:
Office Administration

Contract Type:
Not provided

Salary:

80000.00 - 85000.00 CAD / Year

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Job Description:

The Executive Assistant (EA) provides comprehensive executive support to the President & CEO and the broader management team. The EA serves as a key liaison to the Board of Directors and must demonstrate professionalism, discretion, and confidence in all interactions. All communications with Board members are conducted in English. The role requires fluency in both French and English, with the ability to work comfortably in a primarily French-speaking office environment, while producing professional written and spoken communications in both languages.

Job Responsibility:

Manage the President & CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
Prepare correspondence, reports, presentations, and other documents in both French and English as appropriate
Draft and edit high-level communications with clarity, accuracy, and discretion
Coordinate internal and external meetings, ensuring all logistical details are handled seamlessly
Act as the main point of contact between the President & CEO and the Board of Directors
Prepare and distribute Board materials, agendas, and minutes in English only
Coordinate Board meeting logistics and follow-up actions
Maintain strict confidentiality around all Board matters
Provide administrative assistance to members of the senior management team as required
Support team initiatives, prepare materials, and track action items
Assist with preparation and tracking of expense reports, budgets, and other financial documents, including advanced use of Excel for analysis and reporting
Serve as a professional representative of the President & CEO in interactions with internal and external stakeholders, including dealer-shareholders and key supply partners and OEMs
Handle incoming communications and requests with courtesy, responsiveness, and appropriate prioritization
Communicate effectively with staff in both French and English
Undertake research and prepare briefing materials
Manage special assignments and evolving priorities with flexibility and initiative
Contribute wherever needed to support the organization’s commitment to excellence and continuous improvement

Requirements:

Fluently bilingual in French and English, with excellent oral and written skills in both languages
Minimum 5 years of experience supporting C-suite executives, preferably in a mid-size or entrepreneurial organization
Demonstrated ability to interact effectively, tactfully, and confidently with Board members, senior executives, partners, and clients
Highly organized and detail-oriented, with proven ability to manage multiple priorities and deadlines in a fast-paced setting
Advanced proficiency in Microsoft Office Suite, especially Excel for preparation and tracking of expense reports and related documentation
Strong writing, editing, and proofing skills in both French and English
Ability to handle sensitive information with the highest degree of discretion and confidentiality
Professionalism, sound judgment, and a proactive approach
Flexibility, adaptability, and willingness to take initiative in a dynamic environment where responsibilities may evolve

What we offer:

Free parking
Full benefits (Medical, Dental)
RRSP after 6 months
Vacation 3-4 weeks (negotiable)
Be part of a stable and growing company
Activities paid by the company (BBQ, Pizza)
Have a dynamic and friendly team
5 minutes drive from a shopping center, grocery store and restaurants
Have discounts on all products

Additional Information:

Job Posted:
December 17, 2025

Expiration:
December 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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