Executive Assistant Job at Robert Half (Oak Park)

Executive Assistant

Robert Half

Location:
United States , Oak Park

Category:
Office Administration

Contract Type:
Not provided

Salary:

36.00 - 38.00 USD / Hour

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Job Description:

We are looking for an experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This role will play a key part in ensuring smooth governance, donor relations, and executive office operations within a dynamic nonprofit environment. The ideal candidate will possess exceptional organizational abilities, strong attention to detail, discretion, and a proactive approach to managing priorities and anticipating needs. This is a long-term contract position based in Oak Park, Illinois.

Job Responsibility:

Oversee the Executive Director’s calendar, travel arrangements, meeting coordination, and correspondence to ensure all engagements are effectively managed
Prepare detailed agendas, materials, and meeting briefs to ensure the Executive Director is fully equipped for all commitments
Coordinate board and committee activities, including scheduling, distributing materials, managing logistics, and maintaining governance records
Administer donor management systems, ensuring accurate data entry, reporting, and tracking of contributions
Facilitate donor engagement efforts, including thank-you notes, touch-point cards, and other relational activities
Manage executive office operations, including auditing processes, reviewing contracts, and ensuring timely completion of administrative workflows
Organize and maintain executive files securely in both digital and physical formats
Plan and execute executive-led meetings, special events, and staff gatherings, ensuring all logistics and materials are prepared
Draft and edit executive communications, presentations, and reports using tools such as Canva to create high-quality and visually appealing materials
Support staff operations and maintain organizational standards, providing guidance and oversight in the Executive Director’s absence

Requirements:

Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role
Proficient in managing complex calendars and coordinating travel arrangements
Skilled in preparing executive-level meeting materials and correspondence
Experience with donor management systems and maintaining data integrity
Strong ability to create detailed presentations, reports, and infographics using Canva
Exceptional organizational skills and attention to detail in managing files and workflows
Ability to work independently while collaborating effectively with diverse teams
Sound judgment, discretion, and adaptability in a fast-paced environment

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
January 06, 2026

Employment Type:

Parttime

Work Type:

On-site work

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