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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Baltimore · Job Posted June 28, 2026
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Job Description

We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission.

Job Responsibility

  • Act as the primary point of contact for internal staff, board members, donors, and community partners
  • Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules
  • Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs
  • Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off
  • Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible
  • Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives

Requirements

  • 3+ years of providing administrative or office management support to executive or C-suite leadership
  • experience in a non-profit setting is preferred
  • Strong organizational and multitasking abilities with attention to detail
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite and familiarity with donor databases/CRM software (e.g., Salesforce, Blackbaud, Raiser's Edge, DonorPerfect)
  • Ability to work independently and as part of a team
  • A commitment to the mission and values of the organization

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
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