Executive Assistant Job at Robert Half (Seattle)

Executive Assistant

Robert Half

Location:
United States , Seattle

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion.

Job Responsibility:

Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments
Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements
Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions
Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities
Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams
Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight
Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables
Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting
Uphold confidentiality when working with executives, board members, donors, and other key stakeholders
Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department

Requirements:

Demonstrated experience supporting senior executives in an administrative or executive assistant capacity
Strong calendar management skills with the ability to coordinate complex scheduling across multiple stakeholders
Proven ability to organize travel arrangements, meeting logistics, and executive materials with a high level of accuracy
Excellent written and verbal communication skills, including preparation of clear correspondence and meeting documentation
Experience handling confidential information with discretion and sound judgment
Proficiency with business tools such as Microsoft Office, Concur, CRM platforms, Cisco Webex Meetings, and timekeeping or expense systems
Ability to manage multiple priorities under tight deadlines while maintaining strong attention to detail and follow-through
Comfortable collaborating across departments and supporting board, leadership, and staff interactions in a service-focused environment

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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