Executive Assistant

• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events across multiple time zones, within the firm and with outside parties
• Makes detailed travel arrangements for routine and special meetings and lunches, including coordinating conference space and schedules with other departments
• Completes monthly expense reports, tracks and organizes expenses, and document them accordingly
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information
• Composes various documents such as agreements, contracts, correspondence, presentations, reports and agendas
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews
• Creates, updates, and maintains departmental databases when appropriate
• Establish and maintain appropriate filing systems, both manual and electronic
• handle confidential files and reports with discretion
• Assists with special projects

• Minimum five years of experience in a high level administrative role serving a senior executive in a professional office environment
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style
• Demonstrate strong initiative and customer service orientation
• Interact with employees, visitors and vendors with poise and diplomacy
• Interpret instructions in written, oral, and diagrammatic or schedule form
• Ability to manage and prioritize multiple tasks while meeting deadlines
• Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions
• Demonstrate sound judgment and make independent decisions in routine situations
• Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint
• Ability to perform business related mathematical calculations
• Strong verbal and written communication skills
• Demonstrate strong attention to detail and proofreading abilities
• Ability to work in a team environment
• Maintain strict confidentiality
• Experience Real Estate/Development/Property Management an asset
• Minimum High School Diploma or equivalent from an accredited institution, post-secondary degree preferred
• Administrative Professional Certificate or equivalent experience

Experience Real Estate/Development/Property Management

• Benefits package from day 1
• RRSP matching
• 3 weeks vacation
• sick days
• floating holidays