Executive assistant

• Provide high-quality administrative and operational support to the Global Chief Financial Officer and his/her leadership team
• Filter, draft, and coordinate incoming and outgoing communications and act as the primary point of contact with the Global Chief Financial Officer
• Serve as a trusted support resource and coordinate all activities necessary to meet ongoing priorities, including agenda management
• Coordinate meetings, draft reports, and maintain agendas and priorities
• Create visually appealing presentations with an artistic flair using PowerPoint
• Coordinate business travel for the leadership team, as needed
• Contribute to the efficient completion of deliverables by coordinating all logistics and proposing innovative ways to use administrative support technologies (SharePoint, Share Drive, collaboration tools, etc.)
• Approve all department invoices
• Liaise with internal stakeholders, such as IT and HR, regarding personnel matters – e.g., the onboarding and integration of new talent
• Perform any other tasks related to the nature of your duties

• Post-secondary education in administrative studies, office administration, or any other relevant discipline
• Experience in a similar executive assistant position
• Networking skills and a strong sense of tact and diplomacy, combined with quality service delivery
• High degree of autonomy, strong initiative, and developed versatility
• Strong sense of responsibility and pride in a job well done
• Excellent ability to understand issues and resolve problems, as well as a high degree of adaptability
• Strong business acumen and the ability to work in a fast-paced, multi-tasking environment
• Excellent communication skills, rigorous professional discipline, and proven diplomatic skills
• Exceptional organizational and time management skills, as well as a strong ability to prioritize tasks and make informed decisions
• Proficiency in the Office suite (Excel, Word, PowerPoint, and Outlook) and administrative support technology tools
• Bilingualism (French and English) is an asset

Bilingualism (French and English)

• Permanent, full-time position (40 hours/week)
• Competitive salary (depending on experience)
• Eligibility for a 10% annual bonus (5% based on personal performance and 5% based on overall performance)
• 3 weeks of vacation (4 weeks for 5 years or more of experience)
• Work face-to-face 5 days/week
• Group Insurance: Comprehensive Insurance - Effective from the date of hire, coverage is provided by the company's group insurance plan (life insurance, dental, medical and paramedical care, travel insurance, short-term and long-term disability, employee assistance program, telemedicine). The employee pays 25% of the premiums and the company pays the remaining 75%
• Health Spending Account (HSA): If you are covered by our health insurance, you will be entitled to $700 per year in the HSA. (The amount increases to $800 per year if you choose to be exempt from health and dental insurance.)
• Pension Fund: Effective from the date of hire, you will be eligible to participate in the defined contribution pension plan. The company contributes 2% of your base salary, and the employee can contribute up to 6% of their base salary. The company will also match 25% of the employee's contribution
• Employee Wellness Account: $500 per year