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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Los Angeles · Job Posted June 28, 2026
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Job Description

Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: ...

Job Responsibility

  • Assist with business and personal calendar coordination, meeting logistics, and confirmations
  • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts
  • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal
  • Assist with securing reservations for dining and entertainment as well as special events
  • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses
  • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people
  • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested
  • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work
  • Maintaining an accurate inventory of all art, including value and relevant details
  • Assist with wardrobe maintenance such as dry cleaning
  • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics
  • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc
  • Reconcile principal credit cards and other related personal and business expenses
  • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence
  • Draft personal correspondence and thank you notes

Requirements

  • 4+ years of executive or personal assistance experience
  • Upbeat, energetic, and eager to create a warm first impression
  • Must be able to multi-task, prioritize and manage numerous tasks quickly, accurately, and efficiently in a fast paced environment. Demonstrates strong organizational, detail oriented, and problem-solving skills
  • Highly reliable and dependable
  • Capable of working independently and resolving problems
  • Strong coordination and follow-up skills
  • Flexible, positive attitude, team player
  • Excellent telephone presence and telephone skills
  • Knowledge of Microsoft Office and Adobe software
  • Working knowledge and general curiosity of mainstream AI platforms
  • Valid driver’s license with the ability to be insured at no incremental cost to the firm
  • Availability to work on weekends occasionally or travel as needed

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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