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Executive Assistant

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Willis Towers Watson

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Location:
India , Mumbai

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to support a team of North America Leaders by managing Travel & Expense processing and handling other administrative tasks.

Job Responsibility:

  • Manage the executive(s) professional, commitments, including scheduling meetings, appointments, engagements, and travel (domestic or international) arrangements
  • Exercise sound judgment in prioritising requests, committing executive time, redirecting matters appropriately, and independently resolving issues where required
  • Conserve executive(s) time by reading, researching, and routing correspondence
  • drafting letters and documents
  • collecting and analysing information
  • and initiating communication where appropriate
  • Serve as a liaison between the executive(s), key stakeholders and other colleagues. This includes receiving, prioritising and screening communication and visitors, answering a variety of questions with tact and diplomacy
  • Assist the executive(s) in the development of presentations, spreadsheets and white papers for internal and external audiences
  • Transcribe source material, prepare documents, reports, tables and charts
  • distribute as appropriate
  • Schedule departmental meetings, business reviews, offsites and townhalls
  • assist in the planning, preparation and execution of these events
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
  • Enable effective meeting governance by supporting agenda planning, tracking actions and follow‑ups, and ensuring alignment across stakeholders
  • Attend leadership meetings as required
  • capture discussions, decisions and actions, and prepare clear, outcome focused summaries
  • Demonstrated experience supporting senior leaders across global, geographically diverse teams
  • Maintain absolute confidentiality and operate as a trusted custodian of highly sensitive information
  • Anticipate executive and business requirements, addressing needs proactively before they arise
  • Recordkeeping
  • Intranet support

Requirements:

  • 8-12 years of relevant administrative experience, preferably with professional certification
  • Experience handling geographically diverse stakeholders in hybrid environment
  • Graduation in any stream
  • Strong communication skills
  • Experience working in Night shifts
  • Ability to coordinate across different time zones
  • Motivated self-starter with strong interpersonal skills
  • Organization Skills
  • The Ability to Manage Up
  • Gatekeeping and Negotiation Skills
  • Email, Calendar, Travel and Expense Management
  • Project Management
  • Event Planning & Management
  • Excellent Verbal & Written Communication
  • Tech savvy
  • Microsoft Office Proficiency
  • Stakeholder Management

Additional Information:

Job Posted:
March 25, 2026

Employment Type:
Fulltime
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