Executive Assistant Jobs

Executive Assistant

Randstad

Location:
Canada, Toronto

Category:
Office Administration

Contract Type:
Not provided

Salary:

80000.00 CAD / Year

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Job Description:

We are seeking a highly organized, proactive, and strategic Bilingual Executive Assistant to become an indispensable partner to a C-suite executive. This role is critical to the executive's success, demanding a professional who can anticipate needs, flawlessly manage complex administrative tasks, and contribute to strategic objectives. The ideal candidate will thrive in a fast-paced, high-confidentiality environment, acting as a key gatekeeper and ensuring the seamless operation of the executive's office.

Job Responsibility:

Provide comprehensive administrative and logistical support, enabling the executive to focus on high-priority strategic initiatives
Orchestrate and manage a dynamic and complex executive calendar, strategically scheduling appointments, de-conflicting priorities, and coordinating across multiple time zones
Act as a primary gatekeeper for the executive by managing their inbox, triaging incoming requests, and drafting professional emails and correspondence
Arrange and manage comprehensive domestic and international travel itineraries, considering stakeholder preferences and ensuring all logistical details are handled seamlessly
Perform heavy and complicated account management, coordinating with internal teams and external partners to manage relationships and ensure smooth operations for visiting leadership
Manage conflicting priorities and multiple incoming requests efficiently, ensuring deadlines are met and operations run smoothly

Requirements:

Bilingual (english and french
written and spoken)
5 years of experience in a similar role
Highly organized with an exceptional, meticulous attention to detail
Proven ability to remain calm and effective under pressure
A forward-thinker who anticipates needs and understands the 'why' behind tasks
A strong and articulate communicator, capable of collaborating effectively with internal and external stakeholders at all levels
Tech-savvy with advanced proficiency in the M365 suite (Outlook, Teams, Word, etc.)
Possesses strong business acumen and critical thinking skills
Demonstrates a strong backbone, recognizes professional boundaries, and is thick-skinned and deeply committed to the role's success and demands

Nice to have:

Experience with CRM software (e.g., Salesforce) is a significant asset
Openness to adopting new technologies, including AI tools

What we offer:

Competitive Compensation
Work-Life Balance: A hybrid work model offering the flexibility of both remote and in-office work
Job Security: This is a permanent, full-time position offering stability
Structured Onboarding: We invest in your success with a 2.5-week intensive 'boot camp' featuring presentations, facilitated sessions, and a dedicated buddy to guide you
Career Growth: This role offers a pathway for career progression that is dependent on your individual journey and commitment to professional development
C-Suite Exposure: Gain invaluable experience working directly with top-level leadership and participating in high-level business operations

Additional Information:

Job Posted:
December 15, 2025

Expiration:
February 05, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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