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As an Executive Assistant at Formlabs, your impact is all about being the high-leverage partner our leadership needs to keep "enabling anyone to make anything." You do much more than manage calendars; you’re the gatekeeper of our leaders' time, ensuring they stay focused on their most critical work, while you handle the complex puzzles of calendars, global travel, and fast-moving priorities. By building deep trust and staying two steps ahead, you become a "hidden engine" for the C-suite, making sure things like department-wide events, celebrations, team meetings and expense processes run without a hitch. Whether you’re automating an old workflow or navigating a busy day in the office, your efficiency is contagious—creating a ripple effect that helps Formlabs stay agile and move faster.
Job Responsibility:
Manage the calendars of 2-3 of our C-suite Executives
Be the professional internal and external face for executives
Organize seamless executive travel
Own executive credit cards and receipts
Contribute significantly to internal communications for your executive’s departments
Project manage and effectively organize leadership level and department wide events like off-sites, kickoffs, and conferences
Continuously find ways to reduce operational inefficiencies across the business
Requirements:
Previous success in a fast-paced and high-autonomy environment, with limited resources and high individual ownership
The best candidate has been a successful Executive Assistant or Operational Manager before, in a high-growth and quickly changing environment
You are collaborative in nature
Prioritization and time management are critical
A passion for technology, innovation, and entrepreneurship
You are thoughtfully networked across the org and a trusted partner to your executives, colleagues, and important external contacts
Uphold our business competencies: understand our business model, revenue goals, and path to profitability
You are independent and resourceful
Can navigate our tech stack: G-Suite, Slack, Coupa for purchasing, Zoom
You’re a document wizard in all mediums: Sheets or Excel, Google Slides or PowerPoint
What we offer:
Robust equity program to build future wealth through RSUs