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Aramark Logo Aramark · Office Administration

Executive Assistant

United States, Anaheim 22.00 - 25.00 USD / Hour · Job Posted June 14, 2026
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Job Description

The Executive assistant serves as a strategic partner to the executive office team. This includes confidential communications and documentation. This is a front-line position greeting guests and managing incoming calls and administrative tasks as assigned with basic front desk duties.

Job Responsibility

  • Serves as first point of contact for all matters related to the GM and AGM and includes all administrative tasks as assigned
  • Assists with corresponding with executive management and city client
  • Creates meeting agendas, appointments, event calendar coordination and miscellaneous reports to management and city management
  • Assists in Momentous administrative duties such as
  • invoicing, data entry of event master, data entry of menu items and other duties related to the sales software program
  • Manages vender insurance and contracts alongside GM
  • Updates Show Sales Reports post events
  • Weekly sales reports to the facility/city finance
  • Regional calendar and travel responsibilities, including flights/BTA, hotel coordination and travel expenses, including GM expenses
  • Ordering and managing office supplies, Exec kitchen supplies and upkeep of all Exec kitchen and office areas
  • Enforce and adhere to Anaheim Convention Center appearance, dress and grooming standards
  • Other Miscellaneous duties as assigned

Requirements

  • 2–4 years of executive assistant experience
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Ability to handle sensitive information with confidentiality
  • Comfortable working independently and taking initiative
  • High school diploma required
  • Willingness and ability to work variable shifts including mornings, days, nights, weekends and holidays
  • Experience supporting managers or department leads preferred
  • associate or bachelor’s degree preferred but not mandatory

Nice to have

  • Experience supporting managers or department leads preferred
  • associate or bachelor’s degree preferred but not mandatory

What we offer

  • medical
  • dental
  • vision
  • work/life resources
  • retirement savings plans like 401(k)
  • paid days off such as parental leave and disability coverage
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