Executive Assistant Jobs

Executive Assistant

Intercom

Location:
Ireland , Dublin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This is an exciting and unique opportunity to join a high-growth SaaS company and directly support senior leadership. In this role, you’ll have the opportunity to work closely with strategic, driven, and fast-paced senior level leadership, who are critical to the success of the company and need a Executive Assistant who can enable them to do their best work. The ideal candidate is exceptional at tactical administration (mastering calendars, travel logistics, and operational flow), as well as someone who thrives on removing friction from their leaders’ worlds through administrative excellence and AI-enabled tooling. This exciting role requires an ability to proactively anticipate needs and think critically to effectively mitigate risks for your leaders.

Job Responsibility:

Provide direct support to senior leadership, ensuring their time and energy are maximised on the most important matters
Manage high-volume, complex calendars with frequent reprioritisation, with the ability to prioritise access to your Leaders based on their evolving needs
Coordinate global travel with precision, delivering clear plans and a seamless, high quality experience
Assist with organising successful leadership or departmental events, such as off-sites
Handle expenses and reimbursements within your leader’s departments in an effective and timely manner
Handle personal tasks on behalf of the leaders you support
Experiment with AI-powered tools to improve efficiency for yourself and your leaders
Collaborate closely with other EAs within your team to cover absences and deliver cross-team projects
Stay connected to the pulse of the business, building a strong internal network and surfacing relevant organisational context that may lead to blockers/reprioritisation
Maintain the highest standard of professionalism and confidentiality in all matters
Handle other operational and administrative tasks as required
Thrive in a fast-paced, high-performing environment while contributing to a positive, energetic workplace culture

Requirements:

3+ years’ experience in an administrative role in a fast-paced environment
Excellence in tactical administration — especially complex calendar management, travel logistics, and operational coordination
Ability to prioritise your own workload to manage multiple requests from leadership or stakeholders at the same time
High bar for professionalism and confidentiality
Highly dependable, detail-oriented, resourceful, and consistent in execution
Comfortable with ambiguity and the ability to stay calm under pressure
Excellent communication skills, adapting to the style and needs of different stakeholders
Interest in technology and openness to using AI tools to streamline and improve workflows
Proficiency with Gmail, Google Calendar, Google Drive, Slack, and similar tools

What we offer:

Competitive salary and equity in a fast-growing start-up
We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
Regular compensation reviews - we reward great work!
Pension scheme & match up to 4%
Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
Flexible paid time off policy
Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
Cycle-to-Work Scheme
MacBooks are our standard, but we also offer Windows for certain roles when needed

Additional Information:

Job Posted:
December 26, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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