Executive Assistant Job at Robert Half (West Windsor)

New

Executive Assistant

As an Executive Assistant on the EA Shared Services Team in our Gurgaon office, ...

Location

India , Gurugram

Salary:

Not provided

Taboola

Expiration Date

Until further notice

Requirements

3+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization
Proven experience managing complex calendars, scheduling across multiple time zones, and coordinating executive logistics
Proficiency with Google Workspace (Gmail, Calendar, Drive) and Microsoft Office
Experience handling domestic and international travel arrangements, including itineraries and accommodations
Demonstrated ability to manage confidential information with professionalism and discretion

Job Responsibility

Partner closely with senior executives to manage daily priorities, schedules, and administrative responsibilities
Coordinate complex meetings across multiple time zones and ensure seamless execution of virtual and in-person engagements
Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
Serve as a key point of contact between executives, employees, clients, and external partners
Handle confidential business matters with accuracy, professionalism, and urgency
Proactively identify and resolve scheduling, logistical, and operational challenges to maximize executive effectiveness

What we offer

30 days holiday
excellent health insurance
some flexible working
stock options

Fulltime

New

Executive Assistant

We are currently seeking a high-caliber Executive Assistant to serve as a truste...

Location

Canada , Toronto

Salary:

85000.00 - 95000.00 CAD / Year

Randstad

Expiration Date

August 22, 2026

Requirements

7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership (experience supporting multiple executives preferred)
Exceptional organizational, prioritization, and attention-to-detail skills within a fast-paced environment
Outstanding written and verbal communication skills, with proven experience preparing executive-level correspondence and reports
Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
comfort with CRMs or collaboration platforms

Job Responsibility

Provide executive-level support to the executives, operating as a trusted partner and extension of the executive office
Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts efficiently
Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives
Coordinate comprehensive travel arrangements and manage travel expense reporting with precision
Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and necessary follow-ups
Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities
Coordinate high-level meetings involving executive leadership, Board members, advisory council members, and external stakeholders
Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials
Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners, representing the executive office with diplomacy
Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up

What we offer

Competitive annual salary ranging from $85,000 to $95,000 annually
Comprehensive benefits package covering 100% of premiums for the employee and dependents, effective from day one
Hybrid work model offering a balance between in-office collaboration (Midtown Toronto) and remote work
Accessible location in Toronto, close to St. Clair subway station
15 days of paid vacation to ensure work-life balance
Opportunity to join a values-driven organization focused on integrity, excellence, and making a difference
A supportive environment that values professional growth and excellence

Fulltime

New

Executive Assistant

A dynamic and well-established company is currently seeking a Bilingual Executiv...

Location

Canada , Saint-Léonard

Salary:

75000.00 - 85000.00 CAD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Bilinguism: Perfect fluency in both French and English, both spoken and written (high-level communication with clients and business partners)
Technology: Advanced proficiency in the Microsoft Office Suite, especially Excel (complex spreadsheets, formulas) and PowerPoint
Experience: Relevant prior experience of at least 3 to 5 years as an Executive Assistant or Corporate Assistant (a major asset)

Job Responsibility

Manage complex executive calendars, screen phone calls and emails, and prioritize strategic correspondence
Prepare, review, and archive confidential documents, governance reports, contracts, and corporate presentations
Oversee invoicing management and track executive department budgets
Act as the primary point of contact and ensure seamless liaison between executives, accounting, sales, and key stakeholders
Manage relations with strategic vendors and coordinate executive expense reports
Organize, plan, and coordinate strategic meetings, board committees, and corporate events (internal and external), including drafting agendas and meeting minutes

What we offer

On-site parking
comprehensive group insurance plan

Fulltime

New

Executive Assistant

Location

United States , Plymouth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in executive support, office management, or a similar administrative role
Strong calendar management skills with the ability to coordinate meetings and shifting priorities effectively
Experience arranging travel and handling related logistics for executives or business teams
Advanced computer proficiency, including creating effective presentations and managing digital documentation
Excellent organizational skills with close attention to detail and the ability to maintain structured records
Strong interpersonal skills and the ability to work effectively with employees, leadership, and visitors at all levels
An experienced, dependable, and adaptable approach in a dynamic onsite environment

Job Responsibility

Provide direct administrative support to executive leaders, including managing schedules, preparing materials, and coordinating key meetings
Welcome visitors and serve as the first point of contact for the office, creating a welcoming and friendly experience for guests and staff
Oversee day-to-day office operations by maintaining supplies, supporting facility needs, and helping keep shared spaces organized and functional
Arrange board meetings and other executive gatherings, including logistics, documentation, and presentation preparation
Create, format, and update PowerPoint presentations, files, and other business documents with a high level of accuracy and quality
Maintain organized digital records, folders, and internal information resources so documents are easy to access and properly managed
Support company intranet administration by keeping content current and helping employees navigate internal information tools
Assist with travel coordination for executives as needed, including booking itineraries and managing related arrangements
Respond to changing priorities with a flexible, team-oriented approach and step in wherever support is needed across the office

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support the CEO in ...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years' experience with administrative support at a high level
Ability to manage emails, calendars, meetings, and multiple deadlines with a high level of accuracy
Strong written and verbal communication skills, including clear and accurate email correspondence
Proficiency with CRM platforms and Microsoft Outlook, Word, Excel, and PowerPoint
Strong organizational skills with careful attention to detail and record accuracy
Ability to work collaboratively with internal teams while managing tasks independently
Must be legally authorized to work in the United States

Job Responsibility

Coordinate calendars, appointments, and client meetings to ensure priorities are managed efficiently and follow-up commitments stay on track
Reach out to clients to arrange reviews, confirm meetings, and support ongoing communication for active opportunities and accounts
Prepare presentations, meeting documents, and supporting materials ahead of scheduled discussions to ensure all information is complete and ready to use
Enter and maintain accurate records of customer interactions, tasks, and updates within CRM and other internal tracking systems
Partner with CEO and internal colleagues to relay requests, resolve open items, and help deliver timely responses to client needs
Monitor pipelines, account activity, and outstanding items by maintaining organized tracking lists and status updates
Support weekly planning sessions by organizing upcoming priorities, scheduling needs, and action items for the team
Keep work areas, files, and essential materials well organized so information is easy to access when needed

What we offer

Medical/Dental/Vision – 100% paid for employee
Life and long-term disability
401k plan
PTO/holidays

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dependable onsi...

Location

United States , Old Orchard Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting an executive or senior leader in an administrative capacity
Strong proficiency with Microsoft Office, with particular strength in Outlook calendar management and related office tools
Hands-on experience using Microsoft Teams for scheduling, communication, and collaboration
Ability to coordinate meetings and travel arrangements with a high level of accuracy and attention to detail
Experience organizing, reviewing, and maintaining both physical and digital files
Comfortable handling a multi-line phone system and delivering attentive customer service
Strong organizational skills with the ability to manage multiple tasks and deadlines in an onsite office setting

Job Responsibility

Manage the executive calendar by organizing appointments, adjusting priorities, and ensuring meetings are scheduled efficiently
Coordinate travel plans and related logistics, including reservations, itineraries, and schedule updates
Arrange and support executive meetings by preparing materials, confirming attendance, and handling follow-up actions
Use Microsoft Outlook and Teams to oversee communications, schedule virtual meetings, and support collaboration across stakeholders
Maintain and audit office records by organizing physical files and helping improve document accuracy and accessibility
Answer and direct calls through a multi-line phone system while providing attentive and courteous service to internal and external contacts
Prepare, update, and distribute documents, correspondence, and other administrative materials using Microsoft Office applications
Provide general administrative assistance to help the office operate smoothly and respond effectively to shifting priorities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

The Copilot organization owns the product experience layer of AI at Microsoft—br...

Location

United States , Mountain View

Salary:

33.89 - 67.16 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Job Responsibility

Strategic calendar and meeting management — manage a complex and evolving calendar across multiple time zones for one primary
support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time
Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding
manage equipment provisioning, security groups, and new‑hire setup
Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars
arrange complex domestic and international travel, visas, and detailed itineraries. Some travel is required for internal organization events
Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity
Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline

Fulltime

New

Executive Assistant

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree from a four-year college or university
At least 3 years of experience in administrative support, office coordination, reception, at the Executive Level
Strong ability to manage calendars, travel arrangements, meetings, and multiple competing priorities with accuracy and discretion
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Strong communication skills and a demeanor suited to a highly visible support role

Job Responsibility

Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment
Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations
Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources
Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders
Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings
Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed
Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support
Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support
Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items

Fulltime

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