Executive Assistant Jobs

Flint International

Location:
Australia, Melbourne

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

For our client – worldwide leader in innovative IT and networking technologies – we are currently looking for a Executive Assistant. In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, become familiar with the products, people, and organizational dynamics within Cisco’s Customer Experience (CX) team.

Job Responsibility:

Provide support for calendaring, travel, expenses, along with management and oversight of special projects
Handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs
Figure out when to refer matters to others, and to whom they should be referred
Follow up to ensure proper disposition
Become a core member of the ANZ CX Senior Leadership team, attending monthly staff meetings and quarterly all team meetings
Calendar Management: Manages VP / Directors’ calendar by prioritizing schedules and meetings
Meeting Planning and Organizations: Assists VP / Directors in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx) based upon participant needs, and all other meeting logistics
May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists
Correspondence/Approvals: Supports VP / Directors by acting as proxy for communications and approvals as authorized
Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to confirm the matter is resolved
Travel: Responsible for making travel itineraries for the VP / Directors
Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses
Special Projects: Provides analytical support to assist VP / Directors on special projects
Research issues, analyzes problems, compiles data, and prepares reports
In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity
This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports
Due to the frequent engagement of the VP / Directors across Cisco as a whole, You will collaborate with and coordinate activities with other EA’s and executives in Cisco

Requirements:

6+ years’ experience in an administrative environment
A minimum of two years of experience supporting an executive who was at the VP / Director level or above
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients
Strong stakeholder management, negotiation, and rapport building across diverse functions
You are detail oriented and have the maturity to handle confidential information
Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint

Nice to have:

Past work experience in the high-tech industry is desired
prior Cisco experience preferred
Bachelor’s degree in business, Technology, or related area
Champions improvements
Solves problems and makes decisions
Demonstrates leadership
Works in an organized and focused manner, great attention to detail and you are dedicated by nature
Advanced desktop calendar management program experience

Additional Information:

Job Posted:
December 08, 2025

Work Type:

Hybrid work

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Executive Assistant