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Executive Assistant, Town Manager/Select Board

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Massachusetts Municipal Association

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Location:
United States , Medway

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

75000.00 - 81000.00 USD / Year
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Job Description:

The Town of Medway is seeking experienced candidates for the full-time position of Executive Assistant, Town Manager/Select Board. This position works under the direction of the Town Manager and the Assistant Town Manager.

Job Responsibility:

  • Produce and distribute correspondence
  • Answer and direct phone calls
  • Maintain contact lists
  • Order office supplies
  • Coordinate meetings
  • Provide general support to visitors
  • Respond to Freedom of Information requests
  • Manage the Town Manager and Select Board pages on the town website
  • Prepare and post Select Board meeting agendas
  • Compile and distribute meeting documents
  • Coordinate the approval of meeting minutes and execute all follow-up action/correspondence
  • Process accounts payable, monthly account reconciliations, revenue deposits, and insurance claims
  • Administer Select Board-issued licenses
  • Assist in all aspects of preparation for Town meetings including the preparation of the Town Meeting Warrant, the Finance Committee Report to the Annual Town Meeting
  • Assist with the compilation and production of capital and operating budget materials
  • Administer contracting and billing of Thayer Homestead rentals
  • Provide administrative support to Human Resources
  • Maintain updated records of the town's policies
  • Maintain office files, review, and dispose of files according to appropriate retention schedules
  • Attend Select Board meetings and prepare minutes

Requirements:

  • High school diploma required
  • Bachelor's degree preferred
  • Three years of administrative office experience required
  • Municipal experience strongly preferred
  • Knowledge of state and municipal government organizations, regulations regarding public information, office practices, and procedures preferred
  • Excellent technology skills including proficiency in Microsoft Office required
  • Knowledge and experience with Munis desired

Nice to have:

  • Bachelor's degree
  • Municipal experience
  • Knowledge and experience with Munis

Additional Information:

Job Posted:
December 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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