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We are seeking a highly organised and proactive Executive Assistant to provide professional, high-level support to our Vice Principal Support & Performance and Vice Principal Curriculum. This is a pivotal role that ensures the smooth and efficient running of day-to-day operations, enabling senior leaders to focus on strategic priorities. The successful candidate will demonstrate exceptional organisational skills, sound judgement, and the ability to manage competing demands with confidence and discretion. You will be comfortable working in a fast-paced environment, anticipating needs, and taking initiative to keep priorities on track. Beyond outstanding logistical and administrative support, this role calls for intellectual curiosity and the confidence to contribute at a strategic level. You will occasionally interpret data, draw out meaningful insights, and present clear, well-considered recommendations to support informed and effective decision-making. This is an exciting opportunity for a capable and forward-thinking professional who thrives on responsibility and is eager to add real value at executive level.
Job Responsibility:
Provide proactive diary management, prioritising appointments and ensuring effective use of Executive Leaders’ time
Act as the first point of contact, dealing with enquiries in a professional and timely manner
Prepare correspondence, reports, presentations, and briefings as required
Coordinate and support meetings, including producing agendas, papers, and accurate minutes
Monitor and manage incoming communications (email, phone, correspondence), responding where appropriate
Undertake research, compile information, and prepare background papers to support decision-making
Track actions and deadlines, ensuring follow-up is completed promptly
Support project management activity, including monitoring progress and providing updates
Develop and maintain effective filing, information, and data management systems
Interpret data and information, presenting clear summaries and recommendations where appropriate
Liaise with internal and external stakeholders, ensuring positive and professional communication
Build strong working relationships across the organisation to facilitate collaborative working
Represent Executive Leaders when required, ensuring professionalism at all times
Anticipate needs and demonstrate initiative in problem-solving
Suggest and implement improvements to systems, processes, and working practices
Maintain confidentiality and discretion in handling sensitive information
Requirements:
Excellent organisational and time-management skills, with the ability to prioritise and work to deadlines
Strong written and verbal communication skills, with attention to detail
Proactive, self-motivated, and able to anticipate needs
High level of IT proficiency (Microsoft Office, Teams, data management systems)
Professional, approachable, and resilient, with strong interpersonal skills
Ability to handle confidential information with discretion
Confidence to interpret data and provide concise recommendations
Bachelor’s degree or professional qualification equivalent in Business Administration, Management, or related field