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Massachusetts Municipal Association Logo Massachusetts Municipal Association · Office Administration

Executive Assistant to the Town Administrator

United States, Leicester Contract work 64016.00 USD / Year · Job Posted January 18, 2026
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Job Description

The town of Leicester is seeking a full time Executive Assistant to the Town Administrator. This position is responsible for providing a variety of complex administrative, analytical, and professional duties including leading the daily office activities of the office, preparing agendas, packets and meeting minutes, licensing businesses, managing the town’s insurance, processing department payroll and invoices, managing department budgets and assisting with human resource and IT functions. Confidentiality is a must. This position occasionally requires attendance at evening meetings in absence of the Assistant Town Administrator/Town Administrator.

Job Responsibility

  • Providing a variety of complex administrative, analytical, and professional duties
  • Leading the daily office activities of the office
  • Preparing agendas, packets and meeting minutes
  • Licensing businesses
  • Managing the town’s insurance
  • Processing department payroll and invoices
  • Managing department budgets
  • Assisting with human resource and IT functions
  • Attendance at evening meetings in absence of the Assistant Town Administrator/Town Administrator

Requirements

  • Associate degree (bachelor’s degree preferred) and/or two to four years’ administrative experience, preferably in a municipal setting, required, or any equivalent combination of education and experience
  • Confidentiality is a must
  • Self-motivated
  • Extremely detail oriented
  • Can work with employees, volunteers and the public with ease
  • Can handle a high-volume workload while effectively multitasking
  • High level of confidentiality
  • Self-prioritization
  • Impressive organization skills

Nice to have

  • Bachelor’s degree
  • Administrative experience in a municipal setting
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