Executive Assistant to the Senior Leadership Team Job at Share Community Ltd. (London)

Senior Executive Assistant and Office Manager

We are seeking a dynamic Senior Executive Assistant and Office Manager to suppor...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant and Office Manager

You will provide professional and proactive administrative support, ensuring the...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant

We are seeking a dynamic Senior Executive Assistant to support a newly appointed...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Be a prime example to a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Executive Assistant to CRO & GTM Leadership Team

Temporary Executive Assistant role supporting Chief Revenue Officer and Go-To-Ma...

Location

United Kingdom , London

Salary:

35.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

5+ years in supporting senior executives in high-growth environments
Commercially aware with understanding of revenue-focused organizations
Confidently engage with C-suite and high-profile stakeholders
Organized and agile to thrive under shifting priorities
Proficient in Google Suite, Coda, Slack, and AV setups
Salesforce experience is a plus
Handle sensitive information with integrity and make sound judgement calls
Passionate about enhancing team experience and spotting opportunities for engagement

Job Responsibility

Be the CRO's right hand, anticipating needs and driving business priorities
Attend leadership meetings to track actions and follow-ups
Maintain visibility on key GTM initiatives
Manage leadership calendars with focus on business outcomes
Coordinate meetings, venues, and events
Handle travel, expenses, and logistics for the CRO
Liaise with clients and senior stakeholders
Prepare the CRO for impactful client engagements
Create agendas, decks, and talking points for meetings
Track progress on actions using tools like Coda, Salesforce, and GSuite

What we offer

Competitive salary with holiday pay
Opportunity for hybrid working
Vibrant team culture that values contributions
Development opportunities to grow skills

Fulltime

Senior Executive Assistant

We are currently seeking a Senior Executive Assistant to work closely with our s...

Location

Canada , Vancouver; Toronto

Salary:

96900.00 - 131100.00 CAD / Year

Clio

Expiration Date

Until further notice

Requirements

10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
Exposure to senior leaders, business strategy and decision-making
High degree of trust and integrity around the protection of confidentiality
Collaborative and self-starter mindset with a bias to action
Flawless written and verbal communication skills, even under pressure
Strong interpersonal skills and capacity to develop high levels of trust
The capacity to multi-task and possession of excellent time management skills
Impeccable attention to detail
Resourceful and able to work independently with a deadline-oriented mindset
Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur

Job Responsibility

Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives
Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Coordinate team events, support community-building, and handle logistical tasks, as requested
Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
Organize, track and reconcile professional finances and expenses
Coordinate communications and liaise directly with external partners, vendors, and clients
Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

What we offer

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week
Flexible time off policy, with an encouraged 20 days off per year
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Fulltime

Senior Executive Assistant

We are seeking an experienced Senior Executive Assistant to provide high-level a...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 10 years of experience in administrative roles supporting senior leadership
Expertise in calendar management and scheduling for high-level executives
Proficiency in travel coordination, including international arrangements
Advanced skills in software applications such as SharePoint, Dynamics 365, and Adobe Acrobat
Ability to prepare and process expense reports with efficiency
Exceptional communication skills, both written and verbal, with a detail-oriented approach
Strong organizational abilities and the capacity to multitask under pressure
Demonstrated ability to maintain confidentiality when handling sensitive information.

Job Responsibility

Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives
Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation
Prepare, audit, and submit expense reports with accuracy and attention to detail
Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership
Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders
Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency
Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes
Maintain and update files and records using tools such as SharePoint and Dynamics 365
Manage sensitive information with confidentiality and discretion
Assist with special projects and initiatives as directed by executive leadership.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan.

Fulltime