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To provide high-level executive support to the Senior Deputy Head and comprehensive administrative support across academic functions. The role also provides organisational assistance for parents' evenings and supports key academic and whole-school events.
Job Responsibility:
Manage the Senior Deputy Head's calendar, ensuring effective prioritisation of time and commitments
Ensure the Senior Deputy Head is fully prepared for meetings, visits, events and key deadlines
Coordinate meetings including booking facilities, preparing agendas, collating papers and taking minutes
Draft, proofread and prepare correspondence to staff, pupils and parents
Log communications with stakeholders as required
Organise weekly briefings, staff meetings, INSET days, committee meetings, conferences, training events and induction programmes
Maintain teaching and learning and CPD documentation within management information systems and on internal platforms
Support recruitment processes for teaching staff, including interview scheduling and safeguarding meeting coordination
Manage the academic appraisal schedule, maintaining records and providing updates on outstanding reviews
Maintain the CPD budget spreadsheet for teaching staff
Support preparation for inspection processes as directed
Lead the administration and coordination of the main annual prize-giving event, including programme production, invitations, prize procurement and rehearsal organisation
Working closely with the Deputy Head's PA to support the organisation and smooth delivery of in-person and online parents' evenings
Provide administrative support to the SEND department to ensure smooth operation
Maintain accurate SEND filing systems
Recommend improvements to administrative systems and resource usage where appropriate
Provide cover for the Deputy Head's PA when required
Provide reception cover when required
Play an active role in the wider school community
Comply with safeguarding and all relevant policies and procedures
Undertake other reasonable duties as requested by senior leadership
Requirements:
Degree-level qualification or equivalent experience
Proficiency in Microsoft Office applications
Proven experience providing senior-level executive or PA support
Experience managing complex administrative systems and processes
Excellent interpersonal and communication skills
Strong organisational and project management ability
Exceptional attention to detail
Advanced administrative and IT skills
Strong problem-solving skills with the ability to prioritise effectively
Discreet and able to manage confidential information
Calm under pressure and able to meet tight deadlines
Flexible and adaptable to changing priorities
Committed to safeguarding and promoting a safe culture