Executive Assistant to the Select Board Job at Massachusetts Municipal Association (Southwick)

Executive Assistant to the Town Administrator and Select Board

This position provides confidential, high-level administrative support and serve...

Location

United States , Swampscott

Salary:

65000.00 - 75000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience
Strong proficiency in Microsoft Office
excellent communication and organizational skills
ability to work independently, manage competing priorities, and maintain strict confidentiality

Job Responsibility

Managing communications and schedules
preparing Select Board agendas, meeting materials, and minutes
ensuring compliance with the Open Meeting Law and Public Records Law
maintaining official records
processing licenses under Select Board authority
coordinating board and committee appointments
assisting with budget tracking and invoice processing
drafting correspondence and legal notices
maintaining the Select Board’s website content
regularly attends Select Board meetings, including executive sessions

Fulltime

Executive Team Assistant

An innovative renewable energy company is looking for a skilled and proactive Ex...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a similar role
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams
Excellent written and verbal communication skills
Strong organisational and decision-making skills
Commitment to confidentiality and data protection

Job Responsibility

Maintain an organised filing system of papers and electronic documents
Support the Managing Director with drafting and cascading all communications both internal and external
Typing and editing of executive correspondence and production of management reports
Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items
Arrange internal and external events and meetings/conferences including venue selection and logistics
Arrange and manage internal social events such as holiday parties and team-building events
Support the Managing Director with daily diary of appointments
Organise all domestic and international travel arrangements

What we offer

Great benefits

Fulltime

Senior Executive Assistant

The Senior Executive Assistant (SEA) will provide administrative support to SNIS...

Location

United States , McLean

Salary:

79554.98 - 191169.43 USD / Year

Arcfield

Expiration Date

Until further notice

Requirements

An active TS/SCI w/ Poly security clearance is required
Minimum 7+ years of progressive experience providing direct support to senior executives, preferably in similar organizational environments
Exceptional organizational abilities with demonstrated success managing multiple competing priorities under pressure
Superior written and verbal communication skills with attention to detail
Advanced proficiency with Microsoft Office Suite, project management tools, and executive support technologies
Proven ability to exercise sound judgment, discretion, and initiative when handling confidential information
Bachelor's degree preferred
equivalent combination of education and experience considered

Job Responsibility

Manage complex executive calendars with strategic prioritization, resolving scheduling conflicts autonomously while ensuring executives' time is optimized for maximum organizational impact
Coordinate travel arrangements including detailed itineraries, security considerations, and contingency planning
Orchestrate high-level meetings and events—preparing agendas, briefing materials, presentations, and follow-up action items with meticulous attention to detail
Serve as the primary communication gateway, screening and prioritizing incoming requests, correspondence, and sensitive information with exceptional judgment and discretion
Gather, analyze, and synthesize complex information from multiple sources to produce executive summaries, reports, and briefing materials that facilitate informed decision-making
Develop and maintain strategic relationships with internal and external stakeholders, representing executives with professional diplomacy
Plan and execute conferences, board meetings, and special events with comprehensive logistical management including venue selection, and vendor coordination as needed
Anticipate executive needs through proactive problem-solving and forward-thinking preparation
Maintain absolute confidentiality regarding sensitive organizational, personnel, and strategic information

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs as well as other optional benefit elections

Fulltime

Executive Assistant to the Select Board and Town Manager

The Town of Plymouth is seeking an Executive Assistant to the Select Board and T...

Location

United States , Plymouth

Salary:

32.44 - 40.67 USD / Hour

Massachusetts Municipal Association

Expiration Date

May 30, 2026

Requirements

Associate degree in business or related field with a minimum of three years experience in administrative, public relations and office administration work, as well as managing social media platforms
excellent digital, verbal and written communication skills required
Bachelor's degree preferred
experience working in municipal government strongly preferred
or an equivalent combination of education and experience
Notary Public (certification expected within six months of appointment)
Open Meeting Law training

Job Responsibility

Coordinates the flow of communication between the Select Board's office and the public
Prepares agenda for weekly meetings of the Select Board
Attends all executive and public meetings of the Select Board and is responsible for the recording and detailed transcription of minutes
Maintains effective public relations
Assists with the maintenance of the town's website and social media
Responds to inquiries from the general public and town employees on matters relating to town policies, rules, and regulations
Facilitates communication between town departments and the Select Board
Works with the Town Clerk's Office to manage the town's Board and Committee database
Manages the yearly application process for members of Town Boards, Committees and Commissions
Prepares purchase orders, processes bills and invoices for services

Fulltime

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Executive Assistant to the Town Administrator

The town of Berlin is seeking a highly organized, professional, and customer-ser...

Location

United States , Berlin

Salary:

28.42 - 30.42 USD / Hour

Massachusetts Municipal Association

Expiration Date

May 29, 2026

Requirements

High school diploma or equivalent required
associate degree preferred with two to three years of administrative experience, preferably in municipal government or the public sector

Job Responsibility

Supporting the daily operations of the Town Administrator's Office
assisting with Select Board administrative functions

Parttime