Executive Assistant to the President / COO

• Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
• Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
• Manage founder’s high-volume email and processing incoming physical mail
• Make travel arrangements, business and personal
• Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
• Manage both ongoing and spur of the moment, deadline-driven projects
• Work in partnership with the Marketing Department to plan and execute company-wide events
• Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
• File and retrieve corporate records, documents, licenses, and reports
• Act as personal assistant when needed for things such as out of office errands
• Maintain the company calendar
• Planning and managing facilities, travel, and catering for both onsite and offsite events
• Taking meeting minutes at weekly Leadership Team meetings
• Outside facilities vendors and internal facilities management
• Scanning documents for various departments as needed
• Coordinating document execution, maintaining tracking workflows, and managing the shipment of original agreements.

• 4+ years managing an Executive in an EA or PA role
• Demonstrated proficiency with Microsoft 365
• Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
• Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
• Excellent analytical, reasoning, research, and problem-solving skills
• Takes initiative, works independently
• able to make decisions and identify important or time-sensitive information with minimal direction
• Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
• Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
• Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners
• Excellent grammatical, oral communication, writing, spelling, and proofreading skills, with ability to express your own voice and the voice of the founder clearly and effectively in writing
• Proven ability to maintain the confidentiality of information and decisions
• The employee in this position must be able to read, write, speak and understand English with exceptional fluency.

Real estate industry background helpful but not required.

• competitive pay and benefits
• amazing and supportive team
• hybrid work environment