Executive Assistant to the Chief Technology Officer Job at Randstad (Toronto)

Chief Operating Officer

As a key member of the ATLAS leadership team, the Chief Operating Officer (COO) ...

Location

United States , Phoenix

Salary:

Not provided

ATLAS Navigators, LLC

Expiration Date

Until further notice

Requirements

Proven executive leadership experience with a demonstrated ability to drive profitability, efficiency, and organizational growth
Expertise in financial strategy, planning, and compliance across federal, state, and local jurisdictions
Strong command of financial reporting, performance measurement, and capital management
Exceptional leadership and interpersonal communication skills, with the ability to inspire and influence teams at every level
Proficiency in CCH Access, Microsoft Office Suite, and modern accounting technologies
Skilled negotiator and problem-solver who thrives in a collaborative, fast-paced environment
High integrity, sound judgment, and a results-oriented mindset with a commitment to excellence
Outstanding organizational, time management, and presentation abilities
Bachelor’s degree in Business Administration, Accounting, or Finance
CPA preferred, but not required

Job Responsibility

Drive location accountability to specific goals and key performance indicators
Assist with all aspects of the Finance and Accounting functions, including reporting, budgeting, forecasting, and cash flow optimization
Drive strategic planning, investment evaluation, and M&A initiatives that align with firm objectives
Maintain compliance with tax, audit, and regulatory standards while identifying opportunities for process improvement and risk reduction
Partner with the Managing Partner and Executive Team to guide growth strategies, performance goals, and profitability targets (gross margin, net income, and EBITDA)
Inspire, mentor, and develop the Finance team, fostering a culture of excellence, collaboration, and accountability
Establish and maintain key financial metrics and performance dashboards for Executive review
Deliver insightful financial analysis and recommendations to support data-driven strategic decisions
Oversee financial stability by managing accounts, negotiating terms, and maintaining optimal credit relationships
Design and strengthen internal controls and monitoring systems to protect company assets

What we offer

Medical, Dental, and Vision
GAP Benefits
Supplemental Benefits
Life and AD&D Insurance
Short- & Long-Term Disability Plans
401k with Company Matching
Bonus Structure
Flexible PTO with sick time
Incentive Program
Development Program

Fulltime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

Engineering Operations Lead

SoundCloud is seeking a multifaceted Engineering Operations Lead to join our Eng...

Location

United States , New York

Salary:

140000.00 - 155000.00 USD / Year

SoundCloud

Expiration Date

Until further notice

Requirements

8+ years supporting C-Level Executives, or similar experience in a Technical Program Manager, Chief of Staff, and/or Executive Assistant role
Possess technical acumen and proven experience in successful program delivery and management through each of these stages: initiation, planning, execution, tracking, and closing
Ability to align deliverables with the goals of the broader organization while identifying, influencing, and leading the implementation of impactful process improvements
High-level EQ with top-tier organizational, time management, and communication skills
Experience managing multiple projects simultaneously under tight timelines and rapidly shifting priorities
Proven ability to handle highly sensitive and confidential information with discretion, integrity, and professionalism
Excellent written communication skills, with the ability to proactively engage with stakeholders at all levels
Be highly proficient at analyzing, synthesizing, and summarizing data/information, creating reports, spreadsheets, presentations, and making recommendations
Capable of managing stakeholder relationships across multiple functions internally and externally
Based in the New York Metropolitan Tri-State Area, you are expected to be in the office on the same days as the Chief Technology Officer, and are comfortable with the highly adaptable nature of support work, including being available as needed

Job Responsibility

Lead and oversee multiple cross-functional technology programs, ensuring alignment with strategic business objectives and driving execution from planning through launch
Build and maintain detailed program plans and roadmaps for high-priority initiatives, guiding teams through change and ensuring the timely delivery of milestones
Surface operational gaps and implement enhancements by refining existing processes or building scalable new ones, actively gaining buy-in from all relevant stakeholders
Coordinating cross-functional global teams, ensuring alignment and collaboration towards common goals, plans, and deliverables
Partner with executives as a strategic operator and gatekeeper, managing complex calendars, prioritizing time, scheduling meetings (executive and board-level), coordinating travel arrangements, and protecting focus for the highest-impact work
Prepare leadership for key discussions by building agendas, capturing notes, tracking action items, and ensuring follow-through across teams
Act as the proxy for the executives and their teams
set the tone for the organization, maintain the executive’s image - be able to speak on their behalf and represent them on multiple issues and subjects
Collaborate closely with fellow executive assistants to drive operational efficiency, foster seamless communication, and ensure a cohesive, well-coordinated connection between leadership and teams across the organization
Manage a warm, welcoming environment for the organization and keep the executives and their teams informed and aware of organizational issues, potential concerns, conflicts, and bottlenecks

What we offer

Comprehensive health benefits including medical, dental, and vision plans, as well as mental health resources
Robust 401k program
Employee Equity Plan
Generous professional development allowance
Creativity and Wellness benefit
Flexible vacation and public holiday policy where you can take up to 35 days of PTO annually
16 paid weeks for all parents (birthing and non-birthing), regardless of gender, to welcome newborns, adopted and foster children
Various snacks, goodies, and 2 free lunches weekly when at the office

Fulltime

Associate Director for Mission

The Associate Director for Mission supports the Executive Director in living the...

Location

United States

Salary:

Not provided

Sisters of Mercy of the Americas, Inc.

Expiration Date

Until further notice

Requirements

Understanding of Catholic Social Teaching and Catholic Intellectual Tradition in higher education
Appreciation for the Mercy charism and a willingness to engage more deeply in Mercy
Terminal degree required (background in theology, spirituality, pastoral care or related discipline preferred)
Substantial experience in Catholic higher education preferred
Strong technological skills including experience with Microsoft Office Suite, Zoom and other conferencing technology, and cloud-based software
Effective written and oral communication skills

Job Responsibility

Assist in supporting ongoing initiatives regarding the accountabilities delineated in the Mercy Higher Education Covenant between CMHE and its sponsored institutions
Build community and interact with CMHE cohort groups including mission officers, campus ministers, chief academic officers, chief diversity officers, etc
Participate in mission assessment, peer review processes and site visits (mission self-study, mid- point reviews, and biennial conversations)
Create resources for board formation and mission integration
Contribute to the development and production of a CMHE newsletter, which will include mission components
Offer mission reflections at CMHE Board meetings and other presentations as necessary
Develop and implement mission integration and formation programs respecting current trends in mission integration and higher education
Provide onboarding support to new Mercy colleagues: mission officers, presidents, board members, etc
Maintain mission resources and update CMHE website on an ongoing basis
Serve, on occasion, as the CMHE delegate on presidential search committees

Fulltime

Senior Executive Assistant

The Executive Administrative Assistant provides administrative support to the Ch...

Location

United States , Bethesda

Salary:

36.77 - 62.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

10 years administrative experience
Experience supporting a senior level executive
Knowledge of advanced functions of Microsoft Office (Word, Excel and PowerPoint)
Strong organizational and interpersonal skills
Good judgment and decision-making
A high level of self-initiative
Excellent technology skills to produce various Microsoft Word, Excel and PowerPoint presentations

Job Responsibility

Handles various requests for information and follows-up
Assist in meeting planning for the department, including logistics
Performs executive administrative duties in support of the Chief Development Officer such as complex scheduling, organizing and maintaining files, coordination of team meetings, agendas, materials and communications
Responsible for evaluating and providing meeting logistic recommendations, and making complex travel arrangements
Drafts and distributes internal and external correspondence, memos, reports and graphic presentations
Facilitates review process by team members and consolidates feedback
Manages cyclical administrative duties for the department with limited oversight
Handles phone inquiries
Interacts effectively with senior executives, extended team members, owners and vendor partners
Processes invoices ensuring charges are accurately posted

What we offer

401(k) plan
Stock purchase plan
Discounts at Marriott properties
Commuter benefits
Employee assistance plan
Childcare discounts
Medical coverage
Dental coverage
Vision coverage
Health care flexible spending account

Fulltime

Executive Assistant

As the Executive Assistant, you will be responsible for partnering with and prov...

Location

United States , Scottsdale

Salary:

Not provided

Axon

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant role, including 2+ years supporting a Vice President or higher
Demonstrated experience planning large, complex events internally and externally
Outstanding organizational and exceptional written/verbal communication skills
Advanced proficiency in Microsoft Office Suite and familiarity with collaboration tools like Slack and Quip
High sense of urgency and follow-up
capable of handling tasks with competing urgency
Flexible work hours to support team across time zones
Passion for Axon’s mission and values and enthusiasm to learn and grow with the company

Job Responsibility

Provide comprehensive administrative support to two senior leaders within Axon’s R&D organization, including managing and organizing calendars, coordinating travel, and aligning meetings with stakeholders across multiple time zones
Handle confidential matters while engaging with senior-level contacts internally and externally, resolving scheduling conflicts proactively to optimize executives' time
Ensure meeting preparedness by securing materials in advance and anticipating requirements, including venue selection, technology setup, and guest access
Manage communications and document preparation, ensuring accuracy and compliance with company policies
Collaborate closely with the Chief of Staff and other R&D Executive Assistants on strategic initiatives and manage leadership team expenses
Own and maintain team distribution lists
Plan and coordinate details for events, team off-sites and dinners as well assist with catering for internal meetings and lunches etc.
Assist with ad hoc projects
Prioritize and own multiple projects simultaneously, follow through on requests in a timely manner, and bring awareness to areas of improvement
Work independently and as a team collaborator with the ability to change direction quickly and often without having all the details

What we offer

Competitive salary and 401K with employer match
Discretionary paid time off
Robust parental leave policy
An award-winning office/working environment
Ride along with police officers to see them use our technology and get inspired

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

United States

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
Strong, well-defined organizational systems for prioritization, task tracking, and follow-through
trusted to manage multiple concurrent workstreams with minimal direction
High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs

Job Responsibility

Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise
Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement
Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility
Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences
Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background
anticipate questions, surface risks, and flag missing information in advance
Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through
Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details
Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings
Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support

Fulltime

Executive Assistant

Dexter is seeking a highly organized, tech-savvy, and proactive Executive Assist...

Location

United States , Elkhart

Salary:

Not provided

Dexter

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent combination of education and experience
Minimum of 5 years of experience supporting C-level executives
Experience with AI Productivity tools and a strong interest in emerging technologies
High emotional intelligence, professionalism, decision-making and a proactive attitude
Exceptional organizational and time-management skills
Superb written and verbal communication abilities
Proficiency in Microsoft Office Suite, Concur, and calendar management tools
Ability to work independently, handle multiple priorities, and adapt to changing demands
Elevated level of professionalism, discretion, and confidentiality

Job Responsibility

Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel
Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups
Serve as the primary point of contact between the Executive(s) and internal and external stakeholders
Prepare and edit correspondence, communications, presentations, and other documents
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Handle confidential and sensitive information with integrity and discretion
Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows
Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms
Plan and coordinate complex domestic and international travel itineraries
Arrange accommodations, ground transportation, and meeting logistics

What we offer

Dexter offers a competitive wage
Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA
3% profit sharing in our Safe Harbor program
401(k) Plan with company contributions
Opportunities for internal career development and growth

Fulltime

Executive Assistant to the Chief Technology Officer

Randstad

Location:
Canada , Toronto

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 20, 2026

Expiration:
March 08, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Executive Assistant to the Chief Technology Officer

Chief Operating Officer

Executive Assistant

Engineering Operations Lead

Associate Director for Mission

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to the Chief Technology Officer

Randstad

Location:Canada , Toronto

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 20, 2026

Expiration:March 08, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Executive Assistant to the Chief Technology Officer

Chief Operating Officer

Executive Assistant

Engineering Operations Lead

Associate Director for Mission

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Location:
Canada , Toronto

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
January 20, 2026

Expiration:
March 08, 2026