Executive Assistant to the Chief of Staff

• Support the Chief of Staff’s office with daily work and organisation of appointments, internal meetings, missions and other activities
• Manage the flow of information to the Office and provide key information on a wide range of issues on external and internal developments, relating to both the substantive outputs as well as organisational matters. Flag priority and sensitive issues
• Organise and support business travel preparations including: travel and hotel bookings, visa applications, processing expense claims and follow-up actions in close collaboration with the mission’s team and the advisor in charge
• Handle senior level contacts with the offices of OECD Directors and Ambassadors, as well as with senior politicians and other high-level key stakeholders. Forge strong internal and external relationships and networks in order to facilitate these contacts
• Provide the full range of administrative assistance including
• organising folders, reservations, diary management, handling mail, drafting and sending routine correspondence and letters and printing documentation, filtering and responding to telephone calls and tracking requests and projects to ensure that deadlines are respected
• Work closely with the Personal Assistant to the Deputy Chief of Staff, the Personal Assistants to the Secretary-General and the Office of the Secretary-General team to provide assistance and carry out other administrative tasks as required

• Higher education degree and/or Secretarial studies qualification
• Minimum of three years’ relevant experience in executive or administrative assistance roles, preferably in an international organisation
• Excellent knowledge of the Organisation’s administrative and meeting protocol and procedures, or relevant experience acquired in other international organisations
• Knowledge of current and emerging technologies and tools and a demonstrated ability to thrive and innovate in a technology-driven environment
• Experience managing conflicting requests according to strict deadlines and ability to work independently, rapidly and accurately under pressure
• High degree of discretion and ability to work and communicate effectively and with tact and diplomacy in a multicultural environment with colleagues at all levels, and with delegations and high-level stakeholders
• Excellent knowledge and experience in MS Office Suite (Word, Excel, Outlook, PowerPoint) and in software and applications used in the OECD (OLIS, Authoring Environment, EMS/CRMS, SAP, PRISM, SRP, SRM)
• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level
• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1)
• Enable People (Level 2)
• Ethics and Integrity (Level 2)
• Collaboration and Horizontality (Level 2)
• Achieve Results (Level 1)
• Innovate and Embrace Change (Level 1)

Knowledge of other languages would be an asset

Monthly salary starts at 5 889 EUR, plus allowances based on eligibility, exempt of French income tax