Executive Assistant to the Chief Marketing Officer Job at Randstad (Montreal)

Executive Assistant to the Chief Marketing Officer

Randstad

Location:
Canada , Montreal

Category:
Office Administration

Contract Type:
Not provided

Salary:

75000.00 - 90000.00 USD / Year

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Job Description:

Are you an administrative professional with a passion for marketing? We are currently recruiting an Executive Assistant to the Chief Marketing Officer. This role is an exceptional opportunity to join a finance organization focused on mission, results, and diversity. As Executive Assistant, you will be the central pillar of the Chief Marketing Officer's office, navigating a stimulating environment where agility and sound judgment are essential. You will work closely with the leadership team to ensure seamless coordination of strategic marketing activities.

Job Responsibility:

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

Requirements:

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

What we offer:

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Additional Information:

Job Posted:
May 18, 2026

Expiration:
July 13, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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