Executive Assistant to the Chief Marketing Officer Job at Randstad (Montréal)

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...

Location

Canada , Montreal

Salary:

75000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

Job Responsibility

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

What we offer

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Fulltime

Executive Assistant to the Chief Marketing Officer

The Executive Assistant to the CMO serves as a force multiplier within a global ...

Location

United States , Remote

Salary:

Not provided

Bentley Systems

Expiration Date

Until further notice

Requirements

Seven or more years supporting C level marketing executives in complex global environments (ideally software)
Experience working in partnership with a Chief of Staff preferred
Exceptional executive briefing and presentation preparation skills
Strong business acumen and ability to synthesize complex information
Advanced proficiency with GenAI, Excel and Salesforce
Comfortable operating across global time zones
High discretion and maturity

Job Responsibility

Own the forward view of the CMO’s calendar and commitments
Ensure the CMO is fully prepared for each meeting
Ensure the CMO is regularly connecting with peers and reports
Identify potential risks, sensitivities, or missing information in advance
Architect and protect the CMO’s calendar with prioritization aligned to business impact
Partner with the Chief of Staff to ensure time allocation reflects strategic goals
Proactively organize and maintain a calendar of leadership meetings, executive reviews, and offsites
Ensure agendas are clear templates, objectives are defined, and templated materials are distributed in advance
Capture decisions and action items with clarity
Follow up consistently to ensure commitments are met

Fulltime

Executive Assistant to CEO

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhat...

Location

United States , New York

Salary:

150000.00 - 250000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!)
Bachelor's degree required
Experience with private aviation/travel coordination required
High IQ/EQ
Extremely polished and professional
Smart, proactive, eager
Flexible, responsive
Excellent interpersonal and communication skills (both verbal and written)
Must be a self-starter and able to prioritize and multitask
Must be calm under pressure and able to work in a fast-paced environment

Job Responsibility

Provide high-level executive administrative support to the CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared
Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings
Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
Prepare, process, and submit expense reports using Concur
Draft, type, and edit emails and correspondence on behalf of executive
Field and vet telephone calls
greet clients and guests as needed

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Chief Executive Officer

Chief Executive Officer – New Behavioral Health Hospital in Jacksonville, FL. Le...

Location

United States , St. Augustine

Salary:

Not provided

Acadia Healthcare

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Healthcare Administration, Public Health, Marketing, Clinical Discipline, or related discipline is required
A Master's degree in health care administration, business administration, Clinical Discipline or related field is preferred
Minimum of three to five years of experience in senior leadership or CEO role in a behavioral health, acute care, and/or managed care environment
Demonstrates thorough knowledge of facility administration and clinical operations
Experience in turning around an organization as well as the ability to direct crisis and inpatient behavioral health services
Must be able to manage multiple tasks/projects simultaneously within inflexible timeframes
Ability to adapt to frequent priority changes
Initiative-taking and self-directed with effective communication and problem-solving skills
Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality
Excellent people skills including the ability to interact effectively and professionally with individuals at all levels

Job Responsibility

Lead all facets of hospital operations—clinical, financial, and administrative—with integrity, accountability, and a commitment to excellence
Cultivate a strong and compassionate leadership team that prioritizes patient safety, staff engagement, and service delivery
Engage the local community and stakeholders to enhance awareness, strengthen referral relationships, and build lasting trust
Be instrumental in developing a culture that emphasizes high quality care and patient safety
Manages day-to day operations and staff so that the facility achieves its objectives in all of the following key performance areas: effective patient care outcomes
appropriate fiscal management
maintenance of licensure, accreditation and other regulatory criteria
implementation of focused business development processes
medical staff compliance with regulatory and accreditation guidelines
Organizes the day-to-day management and operation of the Facility through departmentalization, delegation and alignment of responsibilities to meet the facility’s patient care and business objectives

What we offer

Competitive compensation package including performance-based incentives
Comprehensive medical, dental, and vision insurance
401(k) plan with company match through Acadia Healthcare
Equity/stock-based incentive awards for long-term financial growth
Generous paid time off including vacation, holidays, and sick days
Executive onboarding and support, leveraging Acadia’s national infrastructure
Growth opportunities within Acadia’s expansive network of 250+ behavioral health facilities

Fulltime

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Chief of Staff to the CRO

Reporting to the CRO, the Chief of Staff will focus on company and GTM strategy ...

Location

United States , New York City

Salary:

200000.00 - 250000.00 USD / Year

EliseAI

Expiration Date

Until further notice

Requirements

Bachelor’s degree
2+ years work experience in investment banking, management consulting, or high growth start-ups
Strong Excel and SQL skills
Strong, proven problem-solving skills
Direct and clear communicator, both written and verbal
not afraid to speak up
Organized and self-starter
Fast at execution - doesn’t let perfect be the enemy of good
Entrepreneurial and proactive - looking for creative ways to make the team better
Ability to work for a small team in a changing environment

Job Responsibility

Strategic Planning and Execution: Assist the CRO in developing and executing strategic plans to achieve revenue targets and growth objectives
Reporting and Insights: Partner with senior leaders on analyzing data and generating insights and recommendations
Leadership Support: Provide high-level support to senior leaders such as weekly metrics reviews, board meetings, and quarterly kickoffs
Competitive Intelligence: Oversee the management of competitive intelligence by collecting relevant data, identifying potential threats and opportunities, and developing actionable plans
Operational Efficiency: Identify and implement process improvements to enhance productivity and streamline operations such as revenue forecasting
Special Projects: Collaborate with cross-functional stakeholders on special projects, including conducting market analysis for new products and international expansion, as well as identifying strategic partnership
Attract top-tier talent to join our driven team

What we offer

Equity in the company
Medical, Dental and Vision premiums covered at 100%
Fully paid parental leave
Commuter benefits
401k benefits
Fitness & home services stipend to cover part of your expenses so you can focus on what matters
A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
Unlimited vacation and paid holidays
We'll cover relocation packages and make the move exciting, not painful!

Fulltime

Senior Executive Assistant

This is a high-impact, high-visibility role for an EA who thrives in a fast-movi...

Location

United States , Pleasanton

Salary:

159700.00 - 216100.00 USD / Year

10x Genomics

Expiration Date

Until further notice

Requirements

7+ years of EA or senior administrative experience, with meaningful time supporting C-Suite executives directly
Bachelor’s degree in Business Administration, Office Management, or equivalent relevant experience
Demonstrated track record in a fast-paced, scaling environment
A reputation for exceptional follow-through and proactive problem-solving
Fast, responsive communication style
Strong independent judgment
Exceptional organizational skills and meticulous attention to detail
Strong written and verbal communication skills
High proficiency in G-Suite, Microsoft Office, and DocuSign
Proven ability to handle sensitive and confidential information with absolute discretion

Job Responsibility

Serve as the dedicated EA to the Chief Commercial Officer and Global Head of Marketing
Own complex, high-volume calendar management
Prepare and distribute weekly meeting agendas
Act as the primary point of contact between the CCO, Global Head of Marketing, and internal and external stakeholders
Coordinate domestic and international travel
Prepare, edit, and proofread documents, reports, and presentations
Process expense reports, track budgets, and maintain accurate financial records
Support candidate experience during interview processes
Plan and execute team off-sites, corporate events, training sessions, and conferences
Manage incoming correspondence

What we offer

Equity grants
Comprehensive health and retirement benefit programs
Annual bonus program or sales incentive program
Generous time off
Family friendly policies like parental leave
Health Package

Fulltime

Chief Revenue Officer

The Chief Revenue Officer serves as the strategic and operational leader respons...

Location

United States , Coral Gables

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Sports Management, Marketing, Communications, or a related field required
15+ years of senior-level experience in revenue generation, sponsorship sales, or marketing within collegiate athletics, professional sports, media, or a related industry
Proven success overseeing complex, multi-line P&L or annual revenue portfolios exceeding $25M
Expertise in sponsorship negotiation, premium sales, ticketing, and partner activation, merchandise and venue management business
Experience collaborating within university or multi-stakeholder environments
Strong understanding of marketing, CRM, and data analytics tools used in sports business
Demonstrated ability to lead, motivate, and grow high-performing teams
Experience collaborating with university administration, athletic departments, rights holders, and external agencies

Job Responsibility

Develop and execute an integrated commercial strategy across all athletics revenue-producing business verticals with the objective of increasing annual revenue
Oversee the partnerships team assisting with sales identification, closing negotiations and activation efforts to grow high-level corporate relationships and sponsorship revenue
Oversee ticketing, premium seating and hospitality programs including pricing and yield optimization
Direct all merchandise efforts including product development, pricing strategies, management of inventory levels, and competitive positioning of merchandise
Work with Athletic Department and campus leadership to add to and enhance revenue generating opportunities for the Legends Global team.
Work with Canes Connection (the official NIL Collective of Miami Hurricane Athletics) to assist Hurricane athletes in cultivating and securing name, image and likeness opportunities
Serve as a key senior advisor to the Director of Athletics on revenue generation, marketing, digital and fan engagement tactics to enhance brand value and audience growth
Collaborate with University advancement to align fundraising and donor engagement initiatives
Implement analytics-driven decision making across all revenue verticals to demonstrate returns on investment across ticketing, partnerships and marketing functions
Moderate all budget management including profit-and-loss reporting and revenue forecasts to maintain EBITDA budget and provide clear, actionable financial insights to inform strategy and decision-making for the Athletics Department

What we offer

medical
dental
vision
life and disability insurance
paid vacation
401k plan

Fulltime

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Executive Assistant to the Chief Marketing Officer

Job Description

Job Responsibility

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