CrawlJobs Logo
Bentley Systems Logo Bentley Systems · Office Administration

Executive Assistant to the Chief Marketing Officer

United States, Remote · Job Posted April 16, 2026
Apply Position
Job Link Share

Job Description

The Executive Assistant to the CMO serves as a force multiplier within a global marketing organization of 160 colleagues. This is not a traditional administrative role. It is a strategic executive partnership role designed to ensure the CMO’s time, attention, preparation, and energy are aligned to the highest impact priorities for the business.

Job Responsibility

  • Own the forward view of the CMO’s calendar and commitments
  • Ensure the CMO is fully prepared for each meeting
  • Ensure the CMO is regularly connecting with peers and reports
  • Identify potential risks, sensitivities, or missing information in advance
  • Architect and protect the CMO’s calendar with prioritization aligned to business impact
  • Partner with the Chief of Staff to ensure time allocation reflects strategic goals
  • Proactively organize and maintain a calendar of leadership meetings, executive reviews, and offsites
  • Ensure agendas are clear templates, objectives are defined, and templated materials are distributed in advance
  • Capture decisions and action items with clarity
  • Follow up consistently to ensure commitments are met
  • Serve as a thoughtful gatekeeper for inbound requests
  • Triage requests and elevate only what requires executive attention
  • Create clarity where information is fragmented, incomplete, or misaligned
  • Coordinate global travel and executive logistics
  • Support preparation for Board interactions and executive forums
  • Partner with Marketing Operations to ensure key metrics and dashboards are available

Requirements

  • Seven or more years supporting C level marketing executives in complex global environments (ideally software)
  • Experience working in partnership with a Chief of Staff preferred
  • Exceptional executive briefing and presentation preparation skills
  • Strong business acumen and ability to synthesize complex information
  • Advanced proficiency with GenAI, Excel and Salesforce
  • Comfortable operating across global time zones
  • High discretion and maturity

Nice to have

  • Experience working in partnership with a Chief of Staff preferred
  • Experience in software industry
Bentley Systems - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant to the Chief Marketing Officer

8 matching positions

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...
Location
Location
United States , San Francisco
Salary
Salary:
122000.00 - 260000.00 USD / Year
figma.com Logo
Figma
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience in a Senior Executive Assistant support role
  • Previous experience supporting Marketing and or Communications teams
  • Experience working in a fast-paced environment and can adapt quickly to changing demands
  • Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
  • Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners
Job Responsibility
Job Responsibility
  • Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
  • Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
  • Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
  • Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
  • Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
  • Find opportunities for process optimization throughout team and company processes
  • Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
  • Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events
What we offer
What we offer
  • equity to employees
  • health, dental & vision
  • retirement with company contribution
  • parental leave & reproductive or family planning support
  • mental health & wellness benefits
  • generous PTO
  • company recharge days
  • a learning & development stipend
  • a work from home stipend
  • cell phone reimbursement
  • Fulltime
Read More
Arrow Right

Marketing Manager France & Belgium

DentalMonitoring is a rapidly expanding MedTech scale-up. We are currently seeki...
Location
Location
France , Paris
Salary
Salary:
Not provided
dentalmonitoring.com Logo
DentalMonitoring
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5-10 years demonstrable working experience in marketing
  • Experience in setting up and optimizing 360 integrated marketing programs
  • Strong analytical skills and data-driven thinking
  • Up-to-date with the latest legislation, trends, and best practices in comms, marketing etc.
  • Time management and strong organizational skills
  • Excellent interpersonal skills
  • Excellent communication skills, both written and verbal
  • Fluent in French and English
Job Responsibility
Job Responsibility
  • Lead, implement and supervise marketing initiatives within the region
  • Track and optimize the positioning versus competition on all targets (orthodontists, GPs, treatment coordinators, patients)
  • Define a bi-annual marketing plan in line with global marketing imperatives and objectives set by the Chief Marketing Officer
  • Define and execute the DM regional market strategy to gain a foothold in the specific market/region . Approx. 30% strategy and 70% execution
  • Collaborate with the Chief Marketing Officer to roll out local initiatives, and provide input on behalf of the region for brand and global campaigns
  • Take responsibility for the regional marketing budget under the supervision and approval of the Chief Marketing Officer and reporting under each streamline (comms/events/ ClinEd...)
  • Support the Sales and Customer Experience teams in the region
  • Coordinate with the Communication and Graphic Design team to create engaging copy and content for events, campaigns, sales enablement, branding, and social media activities
  • Work closely with the Digital Marketing Manager to roll out drip campaigns, email marketing, re-marketing, and lead generation activities in the region and assisting in the overall strategy
  • Organize and manage events such as webinars, scientific congresses, study clubs and masterclasses to generate ROI and drive brand awareness
  • Fulltime
Read More
Arrow Right

Marketing Manager Italy & Spain

DentalMonitoring is a rapidly expanding MedTech scale-up. We are currently seeki...
Location
Location
Salary
Salary:
Not provided
dentalmonitoring.com Logo
DentalMonitoring
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5-10 years demonstrable working experience in marketing
  • experience in setting up and optimizing 360 integrated marketing programs
  • strong analytical skills and data-driven thinking
  • up-to-date with the latest legislation, trends, and best practices in comms, marketings etc.
  • time management and strong organizational skills
  • excellent interpersonal skills
  • excellent communication skills, both written and verbal
  • fluent in Italian (preferred) OR Spanish and English
Job Responsibility
Job Responsibility
  • Lead, implement and supervise marketing initiatives within the region
  • Track and optimize the positioning versus competition on all targets
  • Define a bi-annual marketing plan in line with global marketing imperatives and objectives set by the Chief Marketing Officer
  • Define and execute the DM regional market strategy to gain a foothold in the specific market/region
  • Collaborate with the Chief Marketing Officer to roll out local initiatives, and provide input on behalf of the region for brand and global campaigns
  • Take responsibility for the regional marketing budget under the supervision and approval of the Chief Marketing Officer and reporting under each streamline
  • Support the Sales and Customer Experience teams in the region
  • Coordinate with the Communication and Graphic Design team to create engaging copy and content for events, campaigns, sales enablement, branding, and social media activities
  • Work closely with the Digital Marketing Manager to roll out drip campaigns, email marketing, re-marketing, and lead generation activities in the region and assisting in the overall strategy
  • Organize and manage events such as webinars, scientific congresses, study clubs and masterclasses to generate ROI and drive brand awareness
  • Fulltime
Read More
Arrow Right

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...
Location
Location
Canada , Montréal
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
July 09, 2026
Flip Icon
Requirements
Requirements
  • College diploma in Business Administration or a related field
  • Minimum of 5 years’ experience in an executive administrative support role
  • Experience in the financial services industry
  • Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
  • Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
  • Exceptional attention to detail and ability to perform under pressure
  • Demonstrated ability to thrive in a high-velocity executive environment
  • Excellent verbal and written communication skills in both official languages (French and English)
  • Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
  • Comfort in using new technologies and AI tools such as Copilot
Job Responsibility
Job Responsibility
  • Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
  • Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
  • Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
  • Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
  • Ensure thorough follow-up on invoice processing and expense account management
  • Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
  • Act as a liaison to facilitate smooth communication between the team and internal departments
  • Develop and maintain relationships with external partners to ensure information coordination and support various projects
  • Handle various confidential information, such as reports, documentation, and correspondence
  • Perform any other duties related to the nature of the position
What we offer
What we offer
  • Competitive salary
  • Permanent, full-time role, 35 hours/week, in downtown Montreal
  • Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account
  • paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
  • A hybrid work model (maximum 3-4 days in the office)
  • Fulltime
Read More
Arrow Right

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...
Location
Location
Canada , Montreal
Salary
Salary:
75000.00 - 90000.00 USD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 13, 2026
Flip Icon
Requirements
Requirements
  • College diploma in Business Administration or a related field
  • Minimum of 5 years’ experience in an executive administrative support role
  • Experience in the financial services industry
  • Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
  • Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
  • Exceptional attention to detail and ability to perform under pressure
  • Demonstrated ability to thrive in a high-velocity executive environment
  • Excellent verbal and written communication skills in both official languages (French and English)
  • Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
  • Comfort in using new technologies and AI tools such as Copilot
Job Responsibility
Job Responsibility
  • Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
  • Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
  • Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
  • Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
  • Ensure thorough follow-up on invoice processing and expense account management
  • Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
  • Act as a liaison to facilitate smooth communication between the team and internal departments
  • Develop and maintain relationships with external partners to ensure information coordination and support various projects
  • Handle various confidential information, such as reports, documentation, and correspondence
  • Perform any other duties related to the nature of the position
What we offer
What we offer
  • Competitive salary
  • Permanent, full-time role, 35 hours/week, in downtown Montreal
  • Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
  • In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
  • A hybrid work model (maximum 3-4 days in the office)
  • Fulltime
Read More
Arrow Right

Business Operations Lead

The role of the Business Operations Lead is to help drive business operations, s...
Location
Location
United States of America
Salary
Salary:
Not provided
assessfirst.com Logo
Assessfirst
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication skills and ability to manage complex projects with many cross-functional stakeholder
  • Excellent project management skills
  • Have 2+ years of proven experience in Sales or Marketing, preferably in a business operations or strategy position
  • Strong organizational skills with the ability to manage detailed execution while maintaining a big-picture perspective
  • A proven problem solver and able to make creative, forward-looking decisions
  • Work tactically, quickly and efficiently to support senior leadership
  • Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides)
  • Ability to work with executives and senior stakeholders
Job Responsibility
Job Responsibility
  • Help drive business operations, supporting the Chief Marketing Officer and the broader Global Marketing team as well as the North America Sales Team in a variety of functional areas
  • Be a key player in the relationship between Marketing and Sales
  • Work closely with the Business Operations Manager to ensure strong alignment across marketing and sales teams, driving cohesive strategy, execution, and performance
  • Collaborate with the Business Operations manager and cross-functional teams on ad hoc projects
  • Manage and organize cross-functional projects or initiatives
  • Analyze business performance data to identify trends, insights, and opportunities for operational improvement
  • Gather and synthesize inputs across teams, transforming them into digestible, visually compelling outputs for stakeholder consumption
  • Support leadership with ad-hoc analysis and data-driven recommendations
  • Identify inefficiencies in processes and implement solutions that improve performance and scalability
  • Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
What we offer
What we offer
  • Health and dental insurance
  • Free breakfast everyday
  • Flexible working hours
  • Work from home opportunities
Read More
Arrow Right

Executive Assistant to CEO

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhat...
Location
Location
United States , New York
Salary
Salary:
150000.00 - 250000.00 USD / Year
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!)
  • Bachelor's degree required
  • Experience with private aviation/travel coordination required
  • High IQ/EQ
  • Extremely polished and professional
  • Smart, proactive, eager
  • Flexible, responsive
  • Excellent interpersonal and communication skills (both verbal and written)
  • Must be a self-starter and able to prioritize and multitask
  • Must be calm under pressure and able to work in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide high-level executive administrative support to the CEO
  • Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
  • manage and maintain a busy and ever-changing calendar
  • Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared
  • Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings
  • Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
  • Prepare, process, and submit expense reports using Concur
  • Draft, type, and edit emails and correspondence on behalf of executive
  • Field and vet telephone calls
  • greet clients and guests as needed
What we offer
What we offer
  • Medical
  • Dental
  • 401(k)
  • Direct deposit
  • Commuter benefits
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

This is a high-impact, high-visibility role for an EA who thrives in a fast-movi...
Location
Location
United States , Pleasanton
Salary
Salary:
159700.00 - 216100.00 USD / Year
10xgenomics.com Logo
10x Genomics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of EA or senior administrative experience, with meaningful time supporting C-Suite executives directly
  • Bachelor’s degree in Business Administration, Office Management, or equivalent relevant experience
  • Demonstrated track record in a fast-paced, scaling environment
  • A reputation for exceptional follow-through and proactive problem-solving
  • Fast, responsive communication style
  • Strong independent judgment
  • Exceptional organizational skills and meticulous attention to detail
  • Strong written and verbal communication skills
  • High proficiency in G-Suite, Microsoft Office, and DocuSign
  • Proven ability to handle sensitive and confidential information with absolute discretion
Job Responsibility
Job Responsibility
  • Serve as the dedicated EA to the Chief Commercial Officer and Global Head of Marketing
  • Own complex, high-volume calendar management
  • Prepare and distribute weekly meeting agendas
  • Act as the primary point of contact between the CCO, Global Head of Marketing, and internal and external stakeholders
  • Coordinate domestic and international travel
  • Prepare, edit, and proofread documents, reports, and presentations
  • Process expense reports, track budgets, and maintain accurate financial records
  • Support candidate experience during interview processes
  • Plan and execute team off-sites, corporate events, training sessions, and conferences
  • Manage incoming correspondence
What we offer
What we offer
  • Equity grants
  • Comprehensive health and retirement benefit programs
  • Annual bonus program or sales incentive program
  • Generous time off
  • Family friendly policies like parental leave
  • Health Package
  • Fulltime
Read More
Arrow Right