Executive Assistant to the CEO

• Manage the CEO’s calendar, prioritizing commitments, resolving conflicts, and ensuring adequate preparation time
• Coordinate travel for CEO attendance at conferences, executive meetings, company offsites, and personal travel, handling all logistics such as flights, accommodations, and transportation
• Collaborate closely with the Operations team to support additional needs, planning, coordination, or logistics for executive or board meetings
• Conduct research and gather relevant information well in advance of key meetings to ensure well-structured agendas, with all supporting materials and links organized and accessible, providing the CEO with timely context to maximize meeting effectiveness
• Prepare, review, and refine documentation to support efficiency in your 1:1 meetings with the CEO
• including calendaring, meeting prep, travel, and personal matters, ensuring accuracy, clarity, and readiness
• Handle confidential information with the utmost discretion, including sensitive business matters and personal details
• Serve as a point of contact between the CEO and internal and external stakeholders, facilitating clear and professional communication
• Process expenses, invoices, and other administrative items related to the CEO’s work
• Provide personal assistant support (approximately 20%), including personal appointment scheduling, family calendar coordination, and miscellaneous errands
• Coordinate with team members as needed to ensure smooth execution of plans and priorities
• Identify opportunities to improve organization, scheduling, and administrative processes
• Respond calmly and effectively to changing priorities, urgent requests, and unexpected issues
• Represent the CEO and the company professionally in all interactions
• Maintain strong initiative, organization, follow-through, and attention to detail across all responsibilities

• At least five years of experience as an Executive Assistant supporting a senior leader in a rapidly changing environment
• Comfort using AI tools to support daily work, such as assisting with scheduling, managing communications, organizing information, or improving efficiency and accuracy
• Demonstrated ability to anticipate needs, think ahead, and approach work with sound judgment and care
• Strong research and information-gathering skills, with the ability to synthesize details clearly and efficiently
• Excellent written communication skills, including experience preparing, reviewing, and refining materials and correspondence to a high standard
• Exceptional organizational skills and the ability to manage multiple priorities with accuracy and follow-through
• Comfort handling both professional and personal matters with discretion
• Proven ability to manage sensitive and confidential information responsibly
• Strong interpersonal skills and the ability to communicate clearly and professionally with a wide range of contacts
• Confidence working independently, taking ownership of responsibilities, and following through without close supervision
• Ability to stay composed, flexible, and effective when priorities shift or urgent needs arise
• Proficiency with Google Workspace and other standard productivity software tools
• Access to a reliable personal vehicle for occasional errands

Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO