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Robert Half Logo Robert Half · Office Administration

Executive Assistant to the CEO

United States, Chattanooga · Job Posted April 19, 2026
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Job Description

As the Executive Assistant to the CEO, you will be the backbone of daily operations—managing complex scheduling, coordinating high-level meetings, and ensuring nothing falls through the cracks. The CEO moves quickly and is deeply involved in both internal leadership and external community work, so your ability to anticipate needs and stay one step ahead will be key to success.

Job Responsibility

  • Manage a high-volume, ever-changing calendar with precision and foresight
  • Coordinate complex travel arrangements, itineraries, and expense reporting
  • Prepare and organize materials for executive and board-level meetings, including presentations and reports
  • Attend meetings and take detailed, accurate notes
  • distribute clear and timely meeting minutes
  • Draft memos, correspondence, and internal communications on behalf of the CEO
  • Support Chief of Staff meetings (approximately 4 per week) and other senior leadership meetings
  • Maintain strict confidentiality while handling sensitive information
  • Track and assist with reporting in Excel and other systems
  • Serve as a liaison with internal teams, board members, and external stakeholders, including foundations

Requirements

  • A minimum of 5 years of experience supporting C-level executives or senior leadership
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
  • Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively
  • Strong written and verbal communication skills, including experience drafting detailed correspondence
  • Demonstrated ability to manage complex travel arrangements and scheduling with precision
  • High degree of discretion and attention to detail

Nice to have

  • Experience preparing presentations for board or executive-level audiences is preferred
  • Prior experience in a non-profit or mission-driven organization is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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