CrawlJobs Logo

Executive Assistant to the CEO

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Chattanooga

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

As the Executive Assistant to the CEO, you will be the backbone of daily operations—managing complex scheduling, coordinating high-level meetings, and ensuring nothing falls through the cracks. The CEO moves quickly and is deeply involved in both internal leadership and external community work, so your ability to anticipate needs and stay one step ahead will be key to success.

Job Responsibility:

  • Manage a high-volume, ever-changing calendar with precision and foresight
  • Coordinate complex travel arrangements, itineraries, and expense reporting
  • Prepare and organize materials for executive and board-level meetings, including presentations and reports
  • Attend meetings and take detailed, accurate notes
  • distribute clear and timely meeting minutes
  • Draft memos, correspondence, and internal communications on behalf of the CEO
  • Support Chief of Staff meetings (approximately 4 per week) and other senior leadership meetings
  • Maintain strict confidentiality while handling sensitive information
  • Track and assist with reporting in Excel and other systems
  • Serve as a liaison with internal teams, board members, and external stakeholders, including foundations

Requirements:

  • A minimum of 5 years of experience supporting C-level executives or senior leadership
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
  • Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively
  • Strong written and verbal communication skills, including experience drafting detailed correspondence
  • Demonstrated ability to manage complex travel arrangements and scheduling with precision
  • High degree of discretion and attention to detail

Nice to have:

  • Experience preparing presentations for board or executive-level audiences is preferred
  • Prior experience in a non-profit or mission-driven organization is a plus
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 19, 2026

Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant to the CEO

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...
Location
Location
United Kingdom , London
Salary
Salary:
55000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Executive Assistant, preferably supporting C-suite executives
  • Exceptional organisational skills and attention to detail
  • Strong written and verbal communication abilities
  • High level of discretion in handling confidential information
  • Proficiency in Microsoft Office Suite and project management tools
  • Ability to multitask and adapt to shifting priorities in a dynamic environment
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
  • Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
  • Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
  • Handle sensitive correspondence, contracts, and financial documentation with discretion
  • Oversee special projects, ensuring deadlines are met and priorities are effectively managed
  • Facilitate cross-departmental coordination to support business objectives
  • Conduct industry research, competitor analysis, and assist in decision-making processes
  • Fulltime
Read More
Arrow Right

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...
Location
Location
United Kingdom , West End (Bond Street)
Salary
Salary:
55000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Executive Assistant, preferably supporting C-suite executives
  • Exceptional organisational skills and attention to detail
  • Strong written and verbal communication abilities
  • High level of discretion in handling confidential information
  • Proficiency in Microsoft Office Suite and project management tools
  • Ability to multitask and adapt to shifting priorities in a dynamic environment
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
  • Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
  • Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
  • Handle sensitive correspondence, contracts, and financial documentation with discretion
  • Oversee special projects, ensuring deadlines are met and priorities are effectively managed
  • Facilitate cross-departmental coordination to support business objectives
  • Conduct industry research, competitor analysis, and assist in decision-making processes
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

Are you a seasoned Executive Assistant with a track record of supporting senior ...
Location
Location
United Kingdom , City of London
Salary
Salary:
65000.00 - 70000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Extensive experience as an Executive Assistant supporting C-suite or senior leadership
  • Exceptional organisational and time-management skills, with a proactive mindset
  • Strong communication skills and the ability to represent leadership with professionalism
  • Advanced proficiency in Microsoft Office Suite and modern productivity tools
  • A calm, solutions-focused approach in high-pressure situations
  • A collaborative spirit and a passion for making a difference
Job Responsibility
Job Responsibility
  • Provide proactive, high-level administrative and secretarial support to the CEO and senior leadership team
  • Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics - dealing with multiple time zones
  • Draft, edit, and manage executive communications, reports, and presentations
  • Track progress on strategic initiatives and support project execution
  • Liaise with internal and external stakeholders to build, develop and maintain strong relationships
  • Handle confidential information with discretion and professionalism
What we offer
What we offer
  • A permanent, full-time role with real opportunities for growth and leadership
  • A supportive, mission-driven team culture that values your expertise
  • A central London location, just 3 minutes from Chancery Lane station
  • The chance to contribute to meaningful projects that uplift communities
  • Exceptionally competitive benefits package
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...
Location
Location
United States , Brooklyn, New York
Salary
Salary:
130000.00 - 150000.00 USD / Year
fundraiseup.com Logo
Fundraise Up
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
  • Exceptional organizational skills and ability to manage complex, fast-moving workflows
  • Impeccable discretion, professionalism, and judgment
  • Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
  • Strong written communication and presentation-building skills (Google Slides/PowerPoint)
  • Experienced in note-taking for executive-level meetings and handling sensitive information securely
  • Strong project management and cross-functional coordination abilities
  • Confident, polished presence with excellent relationship management skills
  • Comfortable switching between strategic work and hands-on execution
  • MUST be able to work in person, full-time, in our Industry City, Brooklyn office
Job Responsibility
Job Responsibility
  • Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
  • Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
  • Oversee confidential email inbox
  • triage, draft responses, escalate priorities
  • Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
  • Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
  • Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
  • Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
  • maintain confidentiality with absolute discretion and professionalism
  • Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support
What we offer
What we offer
  • Stock options
  • Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
  • FSA Spending Account
  • Remote or Hybrid work. Our teams are spread globally
  • 15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
  • 401(k) plan with company match
  • 100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
  • Paid parental leave (12/6 weeks)
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...
Location
Location
United States , Phoenix
Salary
Salary:
Not provided
zionandzion.com Logo
Zion & Zion
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of executive assistant experience
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Excellent verbal and written communication skills
  • Strong critical thinking, problem-solving, and decision-making skills
  • Proactive and self-directed
  • Proficient in various software programs including
  • Excel, Word, PowerPoint, Google Sheets, Google Docs
  • Flexible team player willing to do what it takes to get the job done
  • adaptable and enjoys a challenge
  • Discretion and confidentiality
Job Responsibility
Job Responsibility
  • Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
  • Monitoring CEO’s email to ensure no items requiring follow-up are missed
  • Support COO and other senior leaders as needed
  • Managing Leadership Team meeting schedules and notes
  • Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
  • Managing our recruiting candidate tracking software system
  • Managing our company Learning Management System
  • Overseeing company OKR (objective and key result) process
  • Assisting with office management
  • Onboarding new employees in conjunction with COO and team leaders
Read More
Arrow Right

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...
Location
Location
United States , New York
Salary
Salary:
139000.00 - 173500.00 USD / Year
blackline.com Logo
BlackLine
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
  • Bachelor's degree or equivalent experience
  • Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
  • Proficiency in expense reporting systems, preferably Concur
  • Absolute dependency – errors are rare, deadlines are sacred
  • Project calm, confidence, and stability
  • Exceptional communication skills
  • Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
  • Ability to understand the big picture and be proactive to prevent problems/conflicts
  • Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
Job Responsibility
Job Responsibility
  • Anticipate needs before they are spoken
  • Exercise impeccable judgment on what should reach the CEO and what should be filtered out
  • Read the room well – knows what matters to the CEO at that point in time
  • Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
  • Represent the CEO with warmth, authority, and professionalism
  • Manage the CEO’s calendar
  • Arrange travel (domestic and international)
  • Handle surprise without panic – always have a plan B
  • Manage expenses
  • Prepare and organize meetings
What we offer
What we offer
  • short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

Dynamic and organised professional opportunity to support a visionary Chief Exec...
Location
Location
United Kingdom , London
Salary
Salary:
75000.00 - 90000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Executive Assistant to C-Suite individuals with tenure
  • Exceptional organisational skills and meticulous attention to detail
  • Proficiency in Microsoft Office Suite and project management tools
  • Excellent problem-solving skills with a proactive mindset
  • High level of integrity and ability to handle confidential information discreetly
  • Self-motivated and adaptable to changing priorities
  • Strong interpersonal and communication skills, both written and verbal
  • A calm demeanour under pressure with ability to meet tight deadlines
  • Ability to work well within a high energy, trusting and autonomous environment
Job Responsibility
Job Responsibility
  • Manage the CEO's complex diary schedules across multiple time zones
  • Coordinate and prepare documents for meetings including agendas and minutes
  • Handle travel arrangements in compliance with company policies
  • Maintain confidentiality and uphold the organisation's standards
  • Act as an ambassador for the organisation representing our values
  • Collaborate with colleagues and support team events and meetings
  • Greet external visitors and facilitate a welcoming environment
  • Assist with company social functions and coordinate related activities
  • Ensure smooth office operations by working closely with other support staff
  • Provide comprehensive EA support including report preparation and document management
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

Executive Assistant ready to step into a pivotal role at the heart of a growing ...
Location
Location
United Kingdom , City of London
Salary
Salary:
55000.00 - 60000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting C-suite or senior leaders in a fast-paced environment
  • A master of organisation, with a proactive and solutions-focused mindset
  • Excellent communicator who can represent leadership with confidence and tact
  • Tech-savvy with advanced skills in Microsoft Office and modern productivity tools
  • Calm under pressure, with a collaborative spirit and a drive to make a difference
Job Responsibility
Job Responsibility
  • Provide proactive, executive-level support to the CEO including business support and operations
  • Manage calendars, coordinate cross-time-zone meetings, and oversee travel arrangements
  • Draft and refine communications, reports, and presentations for internal and external audiences
  • Monitor progress on strategic projects and assist with execution
  • Build and maintain strong relationships with stakeholders across all levels
  • Handle sensitive information with absolute discretion and professionalism
What we offer
What we offer
  • Bonuses
  • 23-25 days annual leave
  • Pension
  • Private health insurance
  • Direct access to the CEO
  • Join at a high-growth moment
  • Tight-knit, collaborative team
  • Work 1:1 with a grounded, approachable CEO
  • Modern offices in the heart of the City
  • A varied, high-impact role
  • Fulltime
Read More
Arrow Right