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Beacon Hill Logo Beacon Hill · Office Administration

Executive Assistant to the CEO

United States, King of Prussia 100000.00 USD / Year · Job Posted June 28, 2026
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Job Description

Our client, a recently formed, growth-oriented CRO, is seeking a highly capable Executive Assistant to support its CEO. This is a dynamic, high-visibility role that blends high-level executive support & calendar management with team coordination and office operations, requiring exceptional attention to detail, organization, and proactivity.

Job Responsibility

  • Provide comprehensive executive support, including complex calendaring, domestic and international travel, and document preparation
  • Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
  • Coordinate complex domestic and international travel
  • Serve as the point person for the leadership team
  • Prepare meeting materials
  • take meeting minutes and follow up on action items
  • Serve as a trusted liaison with internal teams, the Board, vendors, and external partners
  • Manage daily office operations, including ordering supplies
  • Communicate proactively to ensure seamless execution across all engagements
  • Create, submit, and track expense reports
  • Support special events and projects as needed
  • Anticipate challenges and independently problem-solve, presenting thoughtful solutions and clear rationale

Requirements

  • 7+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role
  • A strong sense of ownership, urgency, and pride in your work
  • High emotional intelligence and the ability to work effectively with a direct, fast-moving executive
  • Excellent written and verbal communication skills
  • Strong organizational skills and the ability to manage competing priorities and pivot quickly
  • A proactive, resourceful, solutions-oriented mindset
  • Strong technical skills, including Outlook and Excel
  • interest in leveraging new tools/AI is a plus, as is experience with project management tools
  • A bachelor’s degree is highly preferred for this role
  • equivalent professional experience also considered
  • Experience in CRO, pharmaceutical, biotech, or healthcare industries is a plus

Nice to have

  • Experience in CRO, pharmaceutical, biotech, or healthcare industries
  • Interest in leveraging new tools/AI
  • Experience with project management tools
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