Executive Assistant to the Board & Senior Leadership Job at Robert Half (Los Angeles)

Executive Assistant to the Board & Senior Leadership

Robert Half

Location:
United States , Los Angeles

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven Executive Assistant to support its Board of Directors and senior leadership team. The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact. This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission. The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff. This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Job Responsibility:

Serve as primary administrative support to the Board of Directors
Schedule and coordinate board meetings (in-person, hybrid, virtual)
Prepare meeting agendas and board books
Coordinate meeting logistics (venue, technology, refreshments)
Take accurate meeting minutes and track action items
Distribute materials and ensure timely follow-up
Maintain board documentation, contact lists, onboarding/offboarding materials
Manage governance calendar including board terms, filings, renewals, and key deadlines
Coordinate logistics for board committees and track committee membership
Manage calendars for board members and senior leadership
Coordinate internal and external meetings
Support correspondence, confidential materials, and executive-level communications
Assist with preparing reports and presentations for board review
Gather data and format documents for clarity and impact
Support special projects and cross-departmental initiatives as needed
Maintain document management systems (electronic and paper)
Track board-related expenses
Support stakeholder communications and outreach
Monitor deliverables and send reminders to ensure follow-through

Requirements:

3+ years of experience supporting a Board of Directors (nonprofit experience strongly preferred) in an Executive Assistant, Governance Coordinator, or similar role
Demonstrated experience preparing board materials, agendas, minutes, and governance documentation
Exceptional organizational and time management skills
High level of professionalism, discretion, and confidentiality
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Zoom/Teams, and shared drive systems
Ability to manage competing priorities with minimal supervision
Comfortable working in a fast-paced, mission-driven nonprofit environment
Commitment to equity, social justice, and community impact
Bilingual Spanish/English preferred
Flexible availability for occasional evening or early morning board events

Nice to have:

Bilingual Spanish/English preferred

What we offer:

medical, vision, dental, and life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Robert Half - All Job Offers

Job Link Share: