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Robert Half Logo Robert Half · Office Administration

Executive Assistant to the Board & Senior Leadership

United States, Los Angeles · Job Posted March 01, 2026
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Job Description

A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven Executive Assistant to support its Board of Directors and senior leadership team. The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact. This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission. The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff. This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Job Responsibility

  • Serve as primary administrative support to the Board of Directors
  • Schedule and coordinate board meetings (in-person, hybrid, virtual)
  • Prepare meeting agendas and board books
  • Coordinate meeting logistics (venue, technology, refreshments)
  • Take accurate meeting minutes and track action items
  • Distribute materials and ensure timely follow-up
  • Maintain board documentation, contact lists, onboarding/offboarding materials
  • Manage governance calendar including board terms, filings, renewals, and key deadlines
  • Coordinate logistics for board committees and track committee membership
  • Manage calendars for board members and senior leadership
  • Coordinate internal and external meetings
  • Support correspondence, confidential materials, and executive-level communications
  • Assist with preparing reports and presentations for board review
  • Gather data and format documents for clarity and impact
  • Support special projects and cross-departmental initiatives as needed
  • Maintain document management systems (electronic and paper)
  • Track board-related expenses
  • Support stakeholder communications and outreach
  • Monitor deliverables and send reminders to ensure follow-through

Requirements

  • 3+ years of experience supporting a Board of Directors (nonprofit experience strongly preferred) in an Executive Assistant, Governance Coordinator, or similar role
  • Demonstrated experience preparing board materials, agendas, minutes, and governance documentation
  • Exceptional organizational and time management skills
  • High level of professionalism, discretion, and confidentiality
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Zoom/Teams, and shared drive systems
  • Ability to manage competing priorities with minimal supervision
  • Comfortable working in a fast-paced, mission-driven nonprofit environment
  • Commitment to equity, social justice, and community impact
  • Bilingual Spanish/English preferred
  • Flexible availability for occasional evening or early morning board events

Nice to have

Bilingual Spanish/English preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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