Executive Assistant to the Board & Senior Leadership

• Serve as primary administrative support to the Board of Directors
• Schedule and coordinate board meetings (in-person, hybrid, virtual)
• Prepare meeting agendas and board books
• Coordinate meeting logistics (venue, technology, refreshments)
• Take accurate meeting minutes and track action items
• Distribute materials and ensure timely follow-up
• Maintain board documentation, contact lists, onboarding/offboarding materials
• Manage governance calendar including board terms, filings, renewals, and key deadlines
• Coordinate logistics for board committees and track committee membership
• Manage calendars for board members and senior leadership
• Coordinate internal and external meetings
• Support correspondence, confidential materials, and executive-level communications
• Assist with preparing reports and presentations for board review
• Gather data and format documents for clarity and impact
• Support special projects and cross-departmental initiatives as needed
• Maintain document management systems (electronic and paper)
• Track board-related expenses
• Support stakeholder communications and outreach
• Monitor deliverables and send reminders to ensure follow-through

• 3+ years of experience supporting a Board of Directors (nonprofit experience strongly preferred) in an Executive Assistant, Governance Coordinator, or similar role
• Demonstrated experience preparing board materials, agendas, minutes, and governance documentation
• Exceptional organizational and time management skills
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Zoom/Teams, and shared drive systems
• Ability to manage competing priorities with minimal supervision
• Comfortable working in a fast-paced, mission-driven nonprofit environment
• Commitment to equity, social justice, and community impact
• Bilingual Spanish/English preferred
• Flexible availability for occasional evening or early morning board events

Bilingual Spanish/English preferred

• medical, vision, dental, and life and disability insurance
• company 401(k) plan