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Are you an exceptionally organised, proactive, and communicative individual with a passion for supporting senior leadership? We are looking for a highly skilled Executive Assistant to join our team and provide comprehensive support to our SVP Corporate Governance and Sustainability - General Counsel. In this crucial role, you'll play a key part in ensuring the smooth and efficient operation of the SVP's organisation, acting as a vital link between the SVP, their team, and various internal and external stakeholders.
Job Responsibility
Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management
Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management
Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow
Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs
Draft internal communications, such as updates and emails, on behalf of the SVP
Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives
Requirements
Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions
Fluent in German and English
Proven capability to create efficiencies for senior leadership
Excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines
Highly discreet and maintain confidentiality in all matters
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
Proficient in Google Apps for Business and other modern office and project management tools
Nice to have
Proficiency in additional languages
Prior experience in a technological, innovative environment
What we offer
27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days)
2 paid volunteering days a year
Hybrid working model with up to 60% remote per week
Work from abroad for up to 30 working days a year
Employee shares program
40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners
Relocation assistance available (subject to prior agreement)
Family services, including counseling and support
Health and wellbeing options (including Wellhub, formerly Gympass)
Mental health support and coaching available
Drive your development through our training platform and biannual peer-to-peer review