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Executive Assistant to Senior MD & MD

United Kingdom, London 65000.00 - 80000.00 GBP / Year · Job Posted January 16, 2026
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Job Description

Are you an accomplished and highly proactive Executive Assistant with exceptional organisational skills and a proven ability to support C-suite leaders? If so, we have an outstanding opportunity for you to join a prestigious global investment management firm in the heart of the finance industry. We are seeking an experienced Executive Assistant to deliver first-class support to the Senior Managing Director and Managing Director. This pivotal role requires a strategic thinker who can anticipate needs, manage complex schedules, and ensure seamless operations at the highest level. You will act as a trusted partner, enabling these senior executives to focus on driving business growth and client success.

Job Responsibility

  • Manage Diaries: Keep the Senior MD and MD's calendars up to date, scheduling meetings and appointments efficiently
  • Travel Coordination: Book travel arrangements online via Concur and organise transport as needed
  • Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions
  • Meetings & Events: organise meetings and appointments, providing logistical support to ensure everything runs seamlessly
  • Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems
  • Expense Management: Submit expenses promptly and accurately
  • Reception Duties: Cover reception when needed, ensuring a welcoming environment
  • 24/7 Availability: Be on call to support the executives, with sensible hours
  • Errand Running: Assist with errands to support the team, as necessary

Requirements

  • Minimum 15 years in senior EA roles
  • Proven track record of supporting very senior individuals and managing complex, international schedules
  • Advanced proficiency in MS Word, Outlook, Excel, and Teams
  • Exceptional verbal and written communication
  • Ability to handle sensitive information with absolute discretion and confidentiality
  • Collaborative team player approach
  • Strong understanding of cybersecurity best practices, including vigilance against phishing and social engineering threats

What we offer

  • Competitive salary and benefits package
  • Opportunities for professional development and growth within the finance sector
  • A supportive work environment that values your contributions
  • Bonus
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