Executive Assistant to President Job at Robert Half (Wilmington)

Executive Assistant To The President

Passionate about your well-being A Canadian company Contact us HOME OUR DIFFEREN...

Location

Canada , Toronto

Salary:

60000.00 CAD / Year

Spring Living

Expiration Date

Until further notice

Requirements

3+ years in an administrative support role supporting C- Level executives
Post-Secondary education in a related field
Advanced MS Word, PowerPoint, Outlook skills
Intermediate Excel skills
Strong social media skills
Exceptional written and verbal communication skills
Attention to detail and time management skills
Strong teamwork and collaborative skills

Job Responsibility

Provide executive administrative support to the President including scheduling, managing travel, preparing presentations, managing meetings, agendas, itineraries
Provides support for the company social media strategy working with the sales and marketing team
Utilizes and adapts current tools and methods including AI to streamline business practices including document management, meetings, action plans, business plans, communications, etc.
Triage all external requests and inquiries from the hot line, website and other sources
Provide support and for coordination of the annual, quarterly and weekly meeting schedule
Prepare and coordinate meeting materials including power point presentations, excel documents and coordination and documentation action plans and milestones
Develop and maintain an online document management and version control method for efficient filing system
Maintain stakeholder contact data base
Communicate effectively verbally and in writing
and coordinate various aspects of internal and external communications

Fulltime

Executive Assistant to the President / COO

This role is a critical component of the Rain City Capital team and will help us...

Location

United States , Kirkland

Salary:

100000.00 - 120000.00 USD / Year

Rain City Capital

Expiration Date

Until further notice

Requirements

4+ years managing an Executive in an EA or PA role
Demonstrated proficiency with Microsoft 365
Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
Excellent analytical, reasoning, research, and problem-solving skills
Takes initiative, works independently
able to make decisions and identify important or time-sensitive information with minimal direction
Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners

Job Responsibility

Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
Manage founder’s high-volume email and processing incoming physical mail
Make travel arrangements, business and personal
Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
Manage both ongoing and spur of the moment, deadline-driven projects
Work in partnership with the Marketing Department to plan and execute company-wide events
Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
File and retrieve corporate records, documents, licenses, and reports
Act as personal assistant when needed for things such as out of office errands

What we offer

competitive pay and benefits
amazing and supportive team
hybrid work environment

Fulltime

Executive Assistant to Region/Business Unit President

Provides day-to-day administrative support to Business Unit President, including...

Location

Singapore , Singapore

Salary:

Not provided

Arrow Electronics

Expiration Date

Until further notice

Requirements

Possess Diploma/Degree in any field
At least 5 to 8 years of relevant experience as Executive Assistant to Senior Management in US MNC and/or other MNC setting
Good communication skills
Multilingual in English and Mandarin (both spoken & written) to support communication and correspondences throughout APAC region
Good people and interpersonal skills
Capability to deal with stakeholders from different levels
Organized
Ability to work independently
Good time management to perform diversified confidential duties and to meet deadlines
Experience in project management required

Job Responsibility

Provides day-to-day administrative support to Business Unit President, including sales operations, and project-related matters
Arranges meetings and conferences, coordinates, and prepares meeting materials, and distributes minutes of meetings
Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements
Facilitate agenda alignment among Regional VPs in India, ASEAN, ANZ, Korea, and Japan
Coordinate agendas with Senior Executive Committee staff members in Denver, USA
Strategize and execute Staff Meetings, Quarterly Business Reviews, and Townhalls
Manage key initiatives through effective project management
Assist in the finalization of Power Point Presentations
Prepares, composes, and initiates correspondence, memoranda, presentation materials and reports
Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate

What we offer

Medical Insurance
Life Insurance
Year-end bonus
Performance Bonus
5-Day Work Week
Growth Opportunities

Fulltime

Executive Assistant & Operations Partner to Business Group President

The Executive Assistant & Operations Partner serves as a trusted advisor and str...

Location

United States , Chantilly

Salary:

90000.00 - 115000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Associate's degree or 10+ years of relevant experience
5+ years supporting senior executives in a federal contracting or government services environment
Demonstrated ability to operate at both strategic and tactical levels
Advanced proficiency in Microsoft Office Suite and collaboration tools (Outlook, Concur, Teams, SharePoint)
Exceptional communication, organizational, and stakeholder management skills
Proven ability to manage competing priorities and drive execution under tight timelines
High level of discretion, sound judgment, and professionalism
Ability to obtain security clearance with Poly.

Job Responsibility

Strategic Partnership & Leadership Enablement
Operational Excellence & Action Tracking
Executive Readiness & Communications
Employee Engagement & Organizational Effectiveness
Site Visits & Leadership Engagement
Calendar, Communications & Stakeholder Management
Travel & Logistics Leadership
Continuous Improvement & Problem Solving.

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance.

Fulltime

Executive Assistant to the Senior Associate Vice President for Dean of Students

The Executive Assistant supports the Division of Student and Campus Life through...

Location

United States , Norfolk

Salary:

44192.00 - 50000.00 USD / Year

Old Dominion University

Expiration Date

Until further notice

Requirements

Considerable knowledge of office practices and procedures
Working knowledge of effective supervisory techniques
Working knowledge of computer applications such as Microsoft Office Suite
Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program)
Working knowledge of effective customer service and problem-resolution techniques
Strong oral and written communication skills
Strong critical thinking and decision-making skills
Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work
Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance
Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes

Job Responsibility

Support the Division of Student and Campus Life through office operation support for a divisional customer service location
Provide administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff
Support front desk operations including customer service addressing in-person, electronic, and phone call inquiries
Multitask and triage daily crisis situations in support of student needs
Provide management and supervision support of student hourly employees
Office management including supply inventories and office equipment
Develop, coordinate and implement divisional and office programs and services to support students and employees
Support staff with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination

Fulltime

Assistant to the Global Vice President Product Management/ Supply Chain Management

As Assistant to the Global VP PM / SCM / Risk Management, you are a trusted part...

Location

Germany , Waldenburg

Salary:

Not provided

Würth Elektronik

Expiration Date

Until further notice

Requirements

Degree in business, engineering, or a comparable field
Deep understanding of business processes, ideally in Product Management, Supply Chain Management, or Risk Management
Excellent skills in PowerPoint and MS Office
Ability to work in an international environment and willingness to travel internationally
Ability to work independently and structure complex topics paired with strong analytical and conceptual thinking abilities as well as excellent organizational and prioritization skills
Fluency in English and German required

Job Responsibility

Providing comprehensive administrative and organizational support to the Global VP by managing the calendar, priorities, and communication flow effectively
Preparing briefings, summaries, and decision templates
Creating high-quality presentations for executive and stakeholder meetings and developing content independently based on business understanding (PM / SCM / Risk)
Analyzing data, structure key messages, and translating complex topics into clear storytelling
Organizing and coordinating international meetings, workshops, and management reviews by preparing agendas, documentation, and follow-ups as well as ensuring alignment across global stakeholders and time zones
Support strategic initiatives and cross-functional projects by tracking action items, deadlines, and deliverables and ensuring transparency and follow-up on key topics

What we offer

Try-out day to get to know the job within the application process and comprehensive onboarding
job bike, company medical check-ups, sports courses, workshops on health topics and favorable employee conditions at various fitness studios nationwide
Opportunities for personal and professional development through feedback sessions, development programs, and individual training offers from the Würth Academy
support in every life situation, childcare/holiday care offers and a wide range of benefits, e.g. corporate benefits, Würth online store
Working with a team from over 33 different cultures at our locations worldwide

Fulltime

New

Executive Assistant and HR Division Office Manager

Location

United States , Gonzaga Main Campus

Salary:

28.39 - 35.48 USD / Hour

Gonzaga University

Expiration Date

June 30, 2026

Requirements

Bachelor's Degree or Equivalent Experience
5 years of experience
Ability to provide high-level executive support across a broad portfolio, manage competing priorities, and exercise sound judgment in a fast-paced environment
Ability to coordinate complex calendars, meetings, travel arrangements, and events while ensuring efficient use of executive time
Strong verbal and written communication skills with the ability to interact professionally and diplomatically with diverse stakeholders
Ability to accurately capture meeting notes and prepare summaries
demonstrated typing proficiency of 60+ words per minute with a high degree of accuracy preferred
Ability to organize, prioritize, and manage multiple projects, events, and special assignments while meeting deadlines
Ability to handle sensitive and confidential information with professionalism, integrity, and sound judgment
Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), task management tools, and electronic recordkeeping systems, with exceptional attention to detail and organization

Job Responsibility

Proactively provides executive-level support to the Vice President, Human Resources by managing messages, meetings, event requests, tasks, and issues
Additionally provides high-level support to individuals and groups for the Vice President, Human Resources
Provides regular updates to the Vice President, Human Resources using multiple spreadsheets, meetings, and task management
Ensures the Vice President, Human Resources is sufficiently prepared and briefed for all travel, daily appointments, meetings, and events
Prepares, reviews, submits, and tracks Concur expense reports and related reimbursement documentation for the Vice President, Human Resources and designated department leaders, ensuring accuracy, compliance with University policies, and timely processing
Promotes a positive image of the University by greeting and receiving visitors to the Vice President's Human Resources office
Provides guidance and refers inquiries or problems to the appropriate office or person
this includes resolving problems and following up to determine the inquirer's satisfaction with the response
Assists with logistics as requested
Assists with correspondence and dissemination of internal and external communication

What we offer

comprehensive total rewards package

Fulltime