Executive Assistant to President & CEO Job at Groupe Kering (NEW YORK)

Executive Assistant

As an Executive Assistant, you will provide an exemplary level of support to the...

Location

United States , San Francisco

Salary:

100000.00 - 150000.00 USD / Year

Ingenio, LLC

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree or equivalent diploma
5+ years of experience in executive or administrative assistant roles, ideally supporting Vice President (equivalent) or above
Excellent time management and organizational skills
Exceptional written and verbal communication skills with strong attention to detail
Establishes and maintains relationships with peers in multiple departments and functions
Strong knowledge of Google Suite tools
Works hard, with a positive attitude
Comfortable working across EMEA and US time zones

Job Responsibility

Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, making travel arrangements, organizing reports & documents, and other similar duties
Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv
Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits
Serve as a final editorial checkpoint for executive communications
Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
Lead and coordinate additional projects as requested

What we offer

Friendly, talented, collaborative and entrepreneurial team
Premium medical, dental, and vision insurance
Generous holiday and PTO policies
401k matching program
Lunch
Technology stipends
Wellness allowance
Training and development opportunities and allowance
Fun and inclusive digital, and in-person events
Employee groups - DEI committee, fun committee, wellness group and more

Fulltime

Executive Assistant

Executive Assistant role providing high-level support to Director General, Presi...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives at a board or CEO level
Exceptional organisational and time management skills with keen attention to detail
Discretion and professionalism in handling sensitive information
Flexibility to accommodate ad hoc and out of hours requests
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office suite and document management systems
Strong initiative and problem-solving capabilities

Job Responsibility

Manage comprehensive diary scheduling and meeting coordination
Handle full travel management including booking accommodations and visas
Conduct bi-monthly meetings with key stakeholders to align on events and deadlines
Prepare briefing packs and take notes during meetings
Organise travel and accommodation logistics for the President
Assist with expense reconciliations and documentation for official travel
Coordinate travel for General Counsel, Head of Trade Policy, and other senior leaders
Assist with PowerPoint presentations for training sessions
Provide administrative support for committee meetings and drafting circulars
Represent the organisation at external conferences in Europe

What we offer

Private Health Care after probation completion
Season Ticket Loan available post-probation
25 days holiday + 8 public holidays
Volunteer Leave (up to 2 days per year after probation)
Access to Distance Learning Programme courses
Life insurance for peace of mind

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

Mexico , Mexico City

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of professional experience supporting C-suite executives or high-growth startup founders
Advanced English proficiency required (CEFR C1 level or equivalent)
Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools
comfortable adopting new technologies (including AI-powered assistants)
Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
Availability to work flexible hours, including regular early and late-evening availability

Job Responsibility

Manage the President's complex calendar across internal, external, and personal commitments
coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction
Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally
Draft, polish, and manage executive correspondence with discretion
triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors
Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials
Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support
Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools
Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings

What we offer

Private healthcare available (100% premium coverage for employees and eligible dependents)
Generous Mexico Time Off Policies
Vacation
Sick Leave: Three (3) work weeks per calendar year
Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year
Mexico Holidays: National Public Holiday Schedule
Karat Summer Break: 5 days - July
Karat Winter Break: 5 days - December
Competitive salary in local currency
Karat-granted stock options

Fulltime

Executive Assistant

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of high-level admin experience
Strong Microsoft Office skills
Strong interpersonal, customer service, and communication skills

Job Responsibility

Manage calendars for the CEO and the President
Coordinate travel arrangements for the investment team
Submit expense reports
Organize and facilitate meetings, conferences, catering, and other specials events
Manage tasks proactively and efficiently to ensure continuous coverages for all supported staff
Complete ad-hoc administrative projects

Executive Assistant

The Executive Assistant II provides strategic administrative and operational sup...

Location

United States , Washington, DC

Salary:

20.51 - 37.18 USD / Hour

Adtalem Global Education

Expiration Date

Until further notice

Requirements

Associate's degree
Five (5) plus years of demonstrated experience providing executive-level support in a complex, fast-paced organization
Proven ability to manage confidential information and sensitive issues with discretion and sound judgment
Exceptional communication, organization, and relationship-building skills with ability to engage effectively across all organizational levels
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms
Strong attention to detail and ability to balance multiple priorities with professionalism and poise
Experience coordinating projects, tracking deliverables, and managing cross-functional workflows
Demonstrated ability to work independently, exercise initiative, and adapt to changing priorities

Job Responsibility

Provide high-level administrative and strategic support to two Vice Presidents, managing complex calendars, domestic and international travel arrangements, meetings, and communications with accuracy and confidentiality
Anticipate needs and proactively manage competing priorities across both leaders to ensure they are fully prepared for meetings, events, and key initiatives
Own the rhythm of each executive’s day and week — managing time as a strategic asset, protecting focus time, and optimizing for impact
Serve as a primary liaison between the Vice Presidents, internal teams, and external partners, reflecting Adtalem's values of respect, collaboration, and service excellence
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for senior leadership, including the Executive Cabinet and Board of Directors
Support expense tracking, and administrative needs for both Vice President offices
Build and maintain strong partnerships with other Executive Assistants across Adtalem to enable seamless scheduling, information flow, and enterprise-level coordination
Act as a trusted sounding board and thought partner, exercising discretion, judgment, and situational awareness to help leaders make informed decisions
Facilitate communication and coordination among project stakeholders, scheduling working sessions and capturing key decisions and next steps
Maintain project documentation, status reports, and repository of key materials

What we offer

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

Fulltime

Executive Assistant

The Executive Assistant is responsible for serving as the primary point of conta...

Location

United Kingdom , Little Chalfont; Stevenage

Salary:

Not provided

Danaher Corporation

Expiration Date

Until further notice

Requirements

Experienced Executive Assistant professional with 5+ years experience and a strong background in supporting senior executives (President, SVP, CEO)
Exceptional organizational skills with a pro-active approach and the ability to manage competing priorities, anticipate needs, and operate effectively in a dynamic, fast-paced environment
Comfortable handling sensitive information with discretion and professionalism, especially in the context of confidential strategy discussions, talent & development conversations and M&A-related activity
Advanced proficiency with MS Office (Outlook, PowerPoint, Excel, Word), experience with collaboration tools such as Teams, and SharePoint and AI tools such as 365 Copilot and prompt engineering know-how
Strong verbal and written communication skills, with an ability to synthesise information and support the creation of professional presentations and briefing materials

Job Responsibility

Provide comprehensive administrative support, including proactive calendar management, travel arrangements, expense reporting, and logistics for President and selected L1 leaders
Efficiently manage the calendar by organizing meetings, appointments, and events. Proactively resolve scheduling conflicts and ensure optimal time allocation for strategic priorities
Act as a gatekeeper and liaison, handling incoming and outgoing communications. Draft, proofread, and manage emails, letters, and other correspondence with professionalism and discretion
Prepare materials for meetings, including agendas, presentations, and briefing notes. Attend key meetings to take minutes, track action items, and ensure timely follow-up and execution. Help support communication where needed, e.g. town hall coordination
Plan and coordinate complex travel arrangements, including flights, accommodations, visas, and ground transportation. Prepare detailed itineraries and manage changes or disruptions as needed
Handle sensitive information with the utmost confidentiality. Support the President with research, data gathering, and execution of special projects, often involving cross-functional collaboration
Collaborate with other executive assistants to ensure cross-functional coordination and continuity of administrative support during absences or periods of high activity

Executive Assistant/Admin Coordinator

This role provides comprehensive administrative and HR support including payroll...

Location

United States , Waukesha

Salary:

Not provided

Kingdom Workers

Expiration Date

Until further notice

Requirements

Must demonstrate alignment with Kingdom Workers' Statement of Faith
Bachelor’s degree (B.A.) from a four-year college or university
or four+ years of related experience and/or training
or an equivalent combination of education and experience
Demonstrated proficiency in leading human resources functions
Must be comfortable communicating with WELS constituents
Keen attention to detail
Ability to participate in a work environment that fosters open and honest two-way communication
Ability to work independently, prioritize workload, and deliver quality results on time while managing multiple projects simultaneously
Must possess strong communication skills

Job Responsibility

Maintain and update employee handbooks, process documentation, organization structure lists, and other departmental assets in both domestic and international contexts
Carry out recruitment and interview processes, process terminations, and prepare the performance review process
Manage onboarding and logistics of orientation including compliance documents and enrichment sessions
Serve as the main HR and benefits contact for the organization
Support the Strategic Human Resources Management plan for the organization
Manage office systems and supplies as assigned
Compile information needed for reports, applications, and other department requests and file where appropriate
Manage processes for independent contractors
Organize and distribute agendas for organizational meetings
Communicate general office information

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

United States

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
Strong, well-defined organizational systems for prioritization, task tracking, and follow-through
trusted to manage multiple concurrent workstreams with minimal direction
High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs

Job Responsibility

Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise
Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement
Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility
Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences
Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background
anticipate questions, surface risks, and flag missing information in advance
Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through
Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details
Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings
Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support

Fulltime

Executive Assistant to President & CEO

Groupe Kering

Location:
United States of America , NEW YORK

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 09, 2026

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