Executive Assistant to Managing Director Job at Randstad (Pune)

Executive Assistant (SCM) to Managing Director

Job opening - Executive Assistant (SCM) To Managing Director in Gurgram.

Location

India , Gurgram

Salary:

Not provided

Randstad

Expiration Date

August 23, 2026

Requirements

Bachelor (BBA) or above. Preferably with some technical qualification
Minimum 2 years working experience at a similar position in an international company (Marketing experience or Asia Pacific Headquarter working experience will be preferred)
Fluent in both oral and written English (German will be a plus)
Familiar with Microsoft Office (Word, Excel, PowerPoint, Lotus Notes)
Must be highly motivated and be able to work independently
Strong interpersonal skills
Strong leadership skills
Good team spirit and communication skills
Familiar with Government related affairs e.g. Extension of new Factory, Land acquisition, Incentive programs, etc.

Job Responsibility

Preparation of Presentation materials and file management
Organization and compilation of reporting packages
Coordination of Meetings e.g. Board Meeting, Management Meeting, Customer Meeting, etc.
Coordination of Business trips
Communication and information exchange with Headquarter
Reception work includes correspondence, telephone, visitor for MD etc.
Project Management
Other tasks assigned by superior

Fulltime

Executive Assistant to the Managing Director

Join Our Client as an Executive Assistant to the Managing Director! Are you an o...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar role
Excellent organisational and multitasking skills
Strong communication abilities, both verbal and written
Proficiency in document production and financial administration
A proactive approach with a positive and professional demeanour.

Job Responsibility

Inbox Management: Prioritise, delegate, and respond to emails to keep the MD informed and focused
Workload Prioritisation: Collaborate with the MD and other fee earners to manage and prioritise tasks efficiently
Information Coordination: Gather and present relevant data from clients, colleagues, and authorities to aid the MD's decision-making
Document Production: Create high-quality documents with fast and accurate typing, adhering to the firm's style and ensuring grammatical precision
Diary Management: Organise meetings and travel arrangements to maximise the MD's productivity
Filing Systems: Maintain organised filing systems and ensure timely updates for the MD's tasks
Professional Communication: Build relationships with clients and their assistants, communicating confidently and professionally
Team Support: Provide assistance to other fee earners as needed, ensuring team cohesion
Team Management: Oversee the Office & Research Assistant, ensuring consistency and quality in their work
Recruitment: Manage the recruitment process for support staff and assist in hiring fee earners

What we offer

Competitive salary package of £50,000 to £55,000
Full-time permanent position in a supportive and engaging environment
Opportunity to work closely with senior leadership and influence the firm's success.

Fulltime

Executive Assistant to Executive Director Water Services

This is a key role within a busy and high-performing directorate. You’ll be at t...

Location

New Zealand , Napier

Salary:

73400.00 - 86200.00 NZD / Year

Napier City Council

Expiration Date

Until further notice

Requirements

Experience supporting senior leaders in an EA or PA role
Strong organisation and time management skills
Confidence preparing reports and coordinating meetings
The ability to manage multiple priorities and work independently
A high level of discretion and professionalism
Strong communication and relationship-building skills
Good working knowledge of Microsoft Office and systems

Job Responsibility

Manage calendars, emails, travel, and day-to-day priorities
Prepare reports, presentations, and Council/ELT papers
Coordinate meetings, agendas, minutes, and follow-ups
Support reporting requirements including KPIs, budgets, and planning cycles
Assist with LGOIMA responses and legislative reporting
Help coordinate complaints and correspondence
Build strong working relationships across Council and with external stakeholders
Look for ways to improve processes and keep things running smoothly

What we offer

5 weeks' annual leave after 2 years service
Discounted health insurance work scheme + Eye test subsidy
Retailer discounts + study assistance
Employee Assistance Program (OCP)
Quarterly values awards + Birthday vouchers + Social club
Free flu vaccinations (annual)
Ka Awatea Cultural Wānanga + NCC Kapa Haka
Te Reo Māori language classes

Fulltime

Personal Assistant To Managing Director

An entrepreneur in Birtle is looking for a PA to be his right-hand person in bus...

Location

United Kingdom , Bury

Salary:

35000.00 - 40000.00 GBP / Year

Platinum Recruitment Group Ltd

Expiration Date

Until further notice

Requirements

Direct experience supporting a senior leader
Mature
Experienced
Comfortable with upward management
Willing to challenge the status quo
Commute to Altham office every Monday

Job Responsibility

Be the right-hand person to the founder
Support the founder in all decision making, process changes and executive support
Upward management
Challenging the status quo
Attend Monday morning board meeting at Altham office

What we offer

Lunch paid for every day
Flexible start & finish times
Free parking
Private medical
Travel expenses paid for Monday commute to Altham

Fulltime

Executive Assistant to Business Director

The Executive Assistant provides high level, proactive support to the Business U...

Location

Ireland , Dublin

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Minimum of 5 years’ experience in a similar Executive Assistant role, ideally within a multinational organisation
Excellent communication and interpersonal skills, with the ability to work effectively in a multicultural environment
Strong organisational capability and the ability to manage multiple tasks simultaneously
Confident, professional, and assertive manner with strong relationship building skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, Access)
Strong analytical skills with the ability to prioritise effectively
Relevant administrative or business support qualifications
High standard of professionalism, organisation, and efficiency in all responsibilities
Effective diary management with minimal conflicts and strong stakeholder relationships
Accurate management of purchasing card and reward budgets within agreed limits

Job Responsibility

Work closely with the Business Unit Director(s), Direct Reports, and wider team to prioritise time and focus on key business issues and objectives
Provide comprehensive administrativ and logistical support, ensuring the Director(s) can operate effectively in a fast moving environment
Build a strong internal and external network to stay informed on key issues and anticipate priorities
Manage complex diaries, appointments, and governance of calendars with accuracy and foresight
Coordinate and book travel, accommodation, and related logistics in a timely manner
Handle phone, email, and social media communications professionally, ensuring clear, timely responses
Liaise confidently with clients, suppliers, partners, and colleagues across Vodafone Ireland and the wider Vodafone Group
Lead all logistical activities for Group visitors, including coordination with Security, Logistics, Catering, and Technology teams
Manage Director(s) expenses, purchasing card reconciliations, and budget tracking for engagement events, reward and recognition, and related activities
Maintain minutes for Director Management Meetings and produce accurate reports

What we offer

Flexible working (times and location) is part of our culture where your hours can facilitate your personal work-life balance
Generous Employer Pension contribution
Free Phone Bill – When you join the team, your phone bill is on us! You will also receive mobile phone purchasing discounts
Learning and Development – We provide extensive training to all of our employees so they can progress in their careers! There is also the Vodafone University where our employees can gain incredible skills!
Exclusive Family and Friends Discounts – Receive additional discounts for you, your Family and Friends on Vodafone Products!
23 days annual leave and 3 charity days off – PLUS a dedicated day off for your birthday
Access to our Wellness centre including free access to our Gym, health and wellness centre and external practitioners

Fulltime

Personal Assistant to Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...

Location

United Kingdom , Belfast

Salary:

16.53 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
Excellent organisational skills with the ability to manage competing priorities and deadlines
Strong attention to detail and a high degree of accuracy
Excellent verbal and written communication skills
Experience managing confidential and sensitive information professionally
Ability to build and maintain effective working relationships with stakeholders at all levels
A flexible, proactive and professional approach to work
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Strong diary management and coordination skills
Experience organising meetings and preparing documentation for senior managers

Job Responsibility

Provide a high-quality, professional and confidential administrative support service to the Assistant Director
Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
Take accurate minutes and maintain records of meetings and actions
Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
Collate information from multiple sources to produce coordinated responses and briefing materials
Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures

Fulltime

Personal Assistant To Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...

Location

United Kingdom , Belfast

Salary:

16.53 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Three years of employment references
Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
Excellent organisational skills with the ability to manage competing priorities and deadlines
Strong attention to detail and a high degree of accuracy
Excellent verbal and written communication skills
Experience managing confidential and sensitive information professionally
Ability to build and maintain effective working relationships with stakeholders at all levels
A flexible, proactive and professional approach to work
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Strong diary management and coordination skills

Job Responsibility

Provide a high-quality, professional and confidential administrative support service to the Assistant Director
Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
Take accurate minutes and maintain records of meetings and actions
Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
Collate information from multiple sources to produce coordinated responses and briefing materials
Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures

Fulltime

Junior Management Assistant (Deputy Director Executive Assistant)

Under supervision, the Junior Management Assistant (Deputy Director Executive As...

Location

United States , San Francisco

Salary:

86008.00 - 104572.00 USD / Year

City and County of San Francisco

Expiration Date

Until further notice

Requirements

Possession of a baccalaureate degree from an accredited college or university
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis
Knowledge of: Technical methodology, principles, techniques, procedures, and regulations utilized in the management and administration of budget, contract, leases, agreements and grants
Ability or Skill to: apply techniques, methods, procedures, principles, and regulations
use system applications in a network environment
gather and analyze information
communicate verbally and in writing
and understand and apply human relations principles

Job Responsibility

Manage Executive Schedule(s)- Organize and maintain calendars, schedule appointments and coordinate meetings to optimize the best use of the Deputy Director's time
Under the leadership of the Deputy Director, maintain appropriate standing meeting agendas, follow up with minutes, and prepare presentations as needed for communications during meetings
Communications Management- Prioritize, delegate when appropriate and respond to emails and phone calls, acting as a liaison between the Deputy Director and internal/ external stakeholders
Document Preparation- Prepare reports, presentations, meeting documentation ensuring all materials are accurate and professionally formatted
Meeting Coordination- Organize and take notes during meetings, ensure follow-up on action items, and maintain records of discussions and decisions
Administrative Support- Handle various administrative tasks such as keeping well-organized computer files and maintaining set-ups for staff transitions, departmental memberships or other needs to support the daily operations of the Deputy Director
Research and assist with policy documentation in creating memo outlines under an agreed format for Deputy Director editing, approval and distribution
Performs related duties and responsibilities as assigned

Fulltime

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Executive Assistant to Managing Director

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