Executive Assistant to Managing Director (Europe) & Office Manager

• Coordinate, track and provide efficient follow-up on all correspondence, meeting actions and queries requiring response
• Proactively manage and prioritise complex calendaring across international time zones
• Serve as the primary point of contact between the MD and internal/external stakeholders
• Prepare, proofread and format reports, presentations and documentation
• Manage multiple email inboxes and calendars
• Support internal and external meetings—agenda preparation, briefing materials, minute-taking and follow-up actions
• Oversee and process business expenses, invoices and credit card reconciliations
• End-to-end coordination of international travel
• Produce detailed itineraries including time zone management, restaurant bookings, event planning and client entertainment
• Oversee day-to-day office operations
• Manage stationery, equipment procurement, office supplies, insurance and vendor relationships
• Coordinate internal office events, team meetings and company communications
• Maintain accurate data backups, filing systems and document archives
• Manage joiner and leaver processes, employee onboarding materials and office access
• Maintain and update employee information, records and internal policies
• Oversee staff holiday, sickness and absence tracking
• Support HR administration including contract amendments, organisational charts and recruitment logistics
• Assist with ad-hoc team tasks and cross-functional support as required
• Assist with personal diary management, including family commitments and private appointments where appropriate
• Coordinate personal travel, holidays and restaurant reservations
• Organise personal events, celebrations or gifts for family, clients or key individuals
• Handle confidential and sensitive personal matters with the highest discretion
• Support with property, car and membership administration
• Act as a trusted point of contact for the MD’s personal network as required
• Provide flexible support across the business, stepping in wherever needed
• Take ownership of special projects, research tasks and operational workstreams
• Ensure the MD is fully supported both professionally and personally to maximise efficiency and focus

• Minimum 5 years’ experience as an EA
• Complex diary management
• Email and inbox management
• Proficient use of Microsoft 365
• Excellent written and spoken English
• Excellent problem‐solving, analytical and organisational skills
• Sound interpersonal and communication skills
• Excellent attention to detail, even whilst working under pressure
• Ability to work collaboratively across functions and comfortable working with senior stakeholders
• Project Management skills
• Able to adapt, change pace or direction and multi-task
• Ability to work independently

Positive, self‐driven and resourceful

Competitive plus benefits