Executive Assistant to HR Team Job at Solomon Page (Burbank)

Executive Assistant to COO

Our client is a global leader in the life sciences and diagnostics industry, dev...

Location

United States , Hercules

Salary:

50.00 - 60.00 USD / Hour

Tucker Parker Smith Group

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree preferred, or equivalent professional experience
5 years of executive administrative experience supporting C-suite or senior-level executives in a fast-paced, global organization
Advanced proficiency with Microsoft Office 365 including Outlook, Teams, PowerPoint, Excel, and Word
Exceptional organizational, multitasking, and time-management skills with the ability to anticipate needs and adapt quickly to changing priorities
Strong written and verbal communication skills with a polished executive presence
Proven ability to handle highly confidential information with discretion and professionalism

Job Responsibility

Manage the COO’s complex and constantly evolving calendar, prioritizing meetings, resolving scheduling conflicts, and protecting critical focus time
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, itineraries, visas, and expense reconciliation
Prepare agendas, presentations, briefing materials, and follow-up trackers for leadership meetings, operating reviews, and executive forums
Serve as the primary point of contact for the COO’s office, interacting professionally with executives, board members, customers, and external partners
Partner with Finance, HR, and other Executive Assistants to support town halls, headcount planning logistics, site visits, and special projects
Review and prioritize emails and time-sensitive communications while anticipating the needs of the COO throughout the day
Process expense reports and maintain compliance with corporate travel and expense policies
Coordinate cross-functional meetings and ensure action items are tracked through completion

Fulltime

Executive Assistant – People & HR | IG North America

We're looking for a sharp, highly organized Executive Assistant to provide high-...

Location

United States , Chicago

Salary:

65000.00 - 75000.00 USD / Year

tastytrade

Expiration Date

Until further notice

Requirements

3-5 years of experience supporting executive-level leaders
College degree preferred
HR Administration experience a plus but not required
Exceptional organizational skills with the ability to juggle multiple priorities
Strong written and verbal communication skills
Proficient in Microsoft Office Suite, Concur, SharePoint, and Workday—and quick to pick up new tools
Self-directed, with sound judgment and strong decision-making skills
Professional, personable, and highly discreet
Flexible and adaptable, including occasional after-hours availability

Job Responsibility

Own executive calendars end-to-end — coordinating meetings, protecting priorities, and handling senior interview logistics
Keep meetings sharp and productive. Prep materials, capture decisions, and track action items so nothing falls through the cracks
Serve as a professional first point of contact for the Head of People, thoughtfully managing incoming correspondence — exercising sound judgment to respond, prioritize, or escalate with the right context and appropriate urgency
Create polished presentations, reports, and documents that reflect the People brand
Manage HR vendor contracts and invoices, process expense reports, and assist with budget oversight
Handle sensitive and market-sensitive information with the utmost discretion and professionalism
Organize company events, off-sites, and team activities that reflect our unique fintech culture
Anticipate needs and solve problems before they escalate—staying two steps ahead

What we offer

Performance Bonuses
Stock Purchase Options
Medical/Vision/Dental Benefits
401k Plan
20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)
10 Paid Sick Days
Gym Membership Reimbursement
Commuter Benefits
Pet Insurance
Wellness & Mental Health Programs

Fulltime

BIIC Executive Assistant and Team Admin

Join the Business Support & Administration team to ensure Barclays operates smoo...

Location

India , Mumbai

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Coordinate visits of senior business stakeholders
Ensure organisational charts for teams are up to date
Responsible for all the logistics such as travel, ground transport and Visas for the senior staff
Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams
Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements
Arrange conferences, meetings, and travel reservations for office personnel
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Email management , as applicable.

Job Responsibility

Provide world class administrative support at an executive level
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

What we offer

Wellness rooms, gyms and mental health support
Modern workspaces, collaborative areas, and state-of-the-art meeting rooms
On-site cafeterias, fitness centers, and tech-equipped workstations
Hybrid working
Structured approach to hybrid working with fixed 'anchor' days

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR Consulting

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

80900.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Manage daily calendars for multiple leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Serve as a guide and point of contact for other administrative staff within the organization, fostering a high-performing, team-oriented environment and sharing best practices
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

health
financial
other benefits supporting total well-being

Fulltime