Executive Assistant to High Level Executive and Philanthropist

• Oversee CEO’s schedule, ensuring seamless coordination of meetings, travel arrangements, personal commitments, and select charitable engagements
• Develop and organize materials for meetings and projects, including briefing documents and executive summaries
• Stay several steps ahead by proactively identifying requirements, preparing background information, coordinating logistics, and ensuring all details are in place for successful execution
• Provide on-site and administrative support for meetings, initiatives, and events, including note-taking, follow-up coordination, timeline management, and ownership of outstanding deliverables
• Plan and execute high-touch events and experiences, managing all aspects from initial concept through completion, including vendor management, guest communications, budgeting, logistics, and post-event reporting
• Act as a key point of coordination among internal stakeholders, outside consultants, creative partners, agencies, and service providers to keep projects moving efficiently and on schedule
• Support a variety of business priorities, special projects, and executive initiatives, often handling sensitive or time-critical matters
• Maintain accurate records, files, and documentation with a high level of confidentiality and attention to detail
• Process expense reports
• Assist with digital presence and all online initiatives
• Handle personal tasks, including but not limited to gifting, charities, errands, etc
• Serve as the primary contact for residential property matters

• Bachelor's degree required
• 5+ years of experience as an executive assistant experience, working with C-Suite
• Excellent computer skills
• Event planning experience

Real estate or hospitality is a plus

bonus