Executive Assistant to General Counsel Job at Beacon Hill (Washington, DC)

Executive Assistant

Executive Assistant role providing high-level support to Director General, Presi...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives at a board or CEO level
Exceptional organisational and time management skills with keen attention to detail
Discretion and professionalism in handling sensitive information
Flexibility to accommodate ad hoc and out of hours requests
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office suite and document management systems
Strong initiative and problem-solving capabilities

Job Responsibility

Manage comprehensive diary scheduling and meeting coordination
Handle full travel management including booking accommodations and visas
Conduct bi-monthly meetings with key stakeholders to align on events and deadlines
Prepare briefing packs and take notes during meetings
Organise travel and accommodation logistics for the President
Assist with expense reconciliations and documentation for official travel
Coordinate travel for General Counsel, Head of Trade Policy, and other senior leaders
Assist with PowerPoint presentations for training sessions
Provide administrative support for committee meetings and drafting circulars
Represent the organisation at external conferences in Europe

What we offer

Private Health Care after probation completion
Season Ticket Loan available post-probation
25 days holiday + 8 public holidays
Volunteer Leave (up to 2 days per year after probation)
Access to Distance Learning Programme courses
Life insurance for peace of mind

Fulltime

Personal Assistant

Join our dynamic team as a Personal Assistant, providing essential support to ou...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives
Exceptional organisational skills and meticulous attention to detail
Strong verbal and written communication abilities
Proficiency in Microsoft Office and document management systems
Flexibility to handle ad hoc requests and out-of-hours support

Job Responsibility

Diary Management & Meeting Coordination: Schedule internal and external meetings, managing all necessary logistics
organise video calls and keep calendars updated
Travel Management: Coordinate travel arrangements, including flights, accommodations, and car transfers
Handle visa applications, vaccinations, and travel insurance
Support for Senior Management: Assist General Counsel, Head of Trade Policy, Head of Operations, and others with travel and administrative tasks
Attend meetings and take notes as required
Event & Conference Support: Help prepare for events, including creating presentations and managing attendee logistics
Attend conferences in Europe to represent the organisation when necessary
Confidential Assistance: Provide discreet support with personal tasks for the Director General
Manage sensitive information with professionalism and confidentiality

What we offer

Pension Scheme
Private Health Care (post-probation)
Season Ticket Loan
Volunteer Leave (after probation)
25 days holiday plus 8 public holidays
Access to Distance Learning Programme

Fulltime

Executive Assistant to General Counsel

Hadrian is building autonomous factories that help aerospace and defense compani...

Location

United States , Washington D.C.

Salary:

100000.00 - 140000.00 USD / Year

Hadrian Automation

Expiration Date

Until further notice

Requirements

5–7+ years of experience supporting senior executives, preferably in a legal environment or in direct support of legal leadership
High agency and self-starting
enthusiastic about tackling novel and evolving challenges
Exceptional organizational skills, attention to detail, and time management
Excellent judgment and discretion
comfortable handling sensitive and confidential materials
Skilled at anticipating needs before they arise and proactively solving problems
Strong sense of ownership and responsibility
Able to juggle multiple projects without letting anything slip through the cracks
Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software

Job Responsibility

Provide high-touch support to our General Counsel
Manage complex scheduling across internal and external stakeholders
Handle all travel logistics as needed for hybrid travel schedules and external offsites
Act as gatekeeper and facilitator: triaging incoming requests and communications
Prepare materials such as presentations, reports, legal documentation, and internal communications
Coordinate domestic and international travel logistics
Own internal meeting prep, agendas, and post-meeting follow-ups
Help organize and execute events for executive and external onsite meetings
Assist with personal tasks on occasion to support executive bandwidth
Take on special projects and process improvement initiatives that increase leadership productivity

What we offer

Medical, dental, vision, and life insurance plans for employees
401k
Relocation support may be provided for certain situations, based on business need
Flexible vacation policy

Fulltime

Legal Executive Assistant

A leading healthcare organization has an immediate opening for an experienced Le...

Location

United States , San Francisco Bay Area

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of executive assistant or legal administrative experience, supporting senior legal leaders (General Counsel or equivalent) in large organizations—healthcare or related highly regulated industry preferred
Advanced expertise in Microsoft Office Suite (Word, Excel, PowerPoint) and database management applications
Outstanding written and verbal communication skills
able to compose executive-level documents independently
Strong leadership, interpersonal, analytical, negotiation, and problem-solving abilities
Demonstrated discretion and ability to maintain confidentiality
Detail-oriented with proven organizational skills
Self-motivated and capable of managing multiple priorities in a fast-paced environment

Job Responsibility

Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information
Coordinate complex travel arrangements and schedule internal and external meetings
Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department
Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations
Compile and prepare presentations, reports, and financial data for senior leadership
Carry out advanced internet and legal research tasks
Maintain legal databases and records with meticulous accuracy
May lead, train, and supervise other administrative staff within the legal department

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant to the General Counsel & Head of Global Affairs

As an Executive Assistant to the General Counsel & Head of Global Affairs, you w...

Location

United States , New York

Salary:

Not provided

ElevenLabs

Expiration Date

Until further notice

Requirements

Demonstrated mastery in providing executive support, including skillfully managing a leader’s dynamic calendar, coordinating complex international and domestic travel, and processing expense reports
Exceptional written and verbal communication skills, with experience drafting, proofreading, and disseminating professional correspondence, presentations, and reports on behalf of senior leadership
Ability to communicate effectively with a wide range of stakeholders, from senior executives and legal partners to vendors and office guests
A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing legal documents, streamlining vendor contracts, and enhancing office procedures
High integrity and impeccable judgment, with experience handling highly confidential information related to legal, commercial, and personnel matters with the utmost discretion
Based in our New York office, you will be the on-site anchor for our team, ensuring a seamless and positive experience for all employees and visitors

Job Responsibility

Act as a trusted partner to the General Counsel, enabling focus on high-leverage legal and strategic work
Handle sensitive legal, commercial, and people-related matters with exceptional discretion
Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners
Build structure, processes, and systems that scale with a fast-growing AI company
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
Serve as the first point of contact for the New York office affairs until an Office Manager is hired

What we offer

Innovative culture
Growth paths
Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose
Annual company offsite
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend

Fulltime

Executive Assistant II

The Executive Assistant will perform a range of highly skilled and specialized a...

Location

United States , San Diego

Salary:

67475.20 - 104603.20 USD / Year

SANDAG

Expiration Date

Until further notice

Requirements

High school diploma or equivalent supplemented by specialized administrative training or college-level business courses
Five or more years of increasingly responsible experience providing administrative support to C-level Executives or multiple Senior Executives
Demonstrated experience providing complex administrative support services for multiple senior leaders in a fast-paced environment
Experience working with elected officials, municipal government, city/county departments, and similar public sector organizations is desirable
Experience coordinating a high volume of meetings and appointments involving multiple participants and managing complex executive calendars
Demonstrated ability to understand competing priorities and negotiate scheduling requests
Demonstrated ability to prepare and format a wide variety of documents including correspondence, agendas, speaking points, reports, and briefing materials
Demonstrated ability to type or take accurate notes at a speed necessary for successful job performance
Advanced proficiency with the Microsoft Office Suite (particularly Outlook, Word, and Excel), including calendar management, meeting coordination, and communication management
Advanced skills in AdobeSign and PDF packet creation, including assembling, organizing, and routing complex approval documents preferred

Job Responsibility

Provide complex administrative support to the Senior Leadership Team, including the Chief Executive Officer (CEO), Chief Financial Officer, and General Counsel
Coordinate a high volume of in-person and virtual meetings, phone calls, and related activities with elected officials, public agency executives, and business and community leaders
Manage complex and frequently changing executive calendars
Provide scheduling support as needed outside of regular business hours
Coordinate and/or verify arrangements for Executive attendance at meetings, conferences, hearings, media briefings, and community events
Assist Executives in preparing for meetings, presentations, and events by gathering and providing materials in advance
Serve as a liaison between Executives and internal departments, as well as external agencies, jurisdictions, and organizations at the local, state, and federal level
Coordinate travel arrangements for Executives and, at times, Board Members traveling on SANDAG business
Provide review and oversight of business travel for all employees, including interpreting and applying agency policies and procedures
Prepare and submit reimbursement claims for business expenses incurred by Senior Executives

Fulltime

Executive Assistant

Apollo.io is hiring an Executive Assistant to support the General Counsel and sc...

Location

United States

Salary:

170000.00 - 190000.00 USD / Year

Apollo.io

Expiration Date

Until further notice

Requirements

5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment
Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure
Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases)
ability to keep information current and useful
Exceptional written and verbal communication skills
consistently creates clarity and alignment
Impeccable discretion handling sensitive and confidential information
High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.)

Job Responsibility

Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time
Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion
Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy
Own the Legal team’s Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information
Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.)
Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately
Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking
Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation
Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time
Manage board-facing distribution workflows with strong version control and confidentiality norms

What we offer

equity
company bonus or sales commissions/bonuses
401(k) plan
at least 10 paid holidays per year, flex PTO, and parental leave
employee assistance program and wellbeing benefits
global travel coverage
life/AD&D/STD/LTD insurance
FSA/HSA and medical, dental, and vision benefits

Fulltime

Executive Assistant

We are looking for a highly organized and detail-oriented Executive Assistant to...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in executive-level administrative support, preferably in a corporate or legal setting
Strong skills in calendar management, travel arrangements, and coordinating executive meetings
Exceptional written and verbal communication abilities with a focus on professionalism and clarity
Ability to handle confidential information with discretion and sound judgment
Proficiency in document management systems, such as Salesforce
Experience in proofreading, editing, and maintaining compliance-related documentation
Strong organizational skills with the ability to prioritize competing tasks and meet deadlines
Familiarity with legal or regulatory requirements related to corporate governance is preferred

Job Responsibility

Provide comprehensive administrative support to the Corporate Secretary, General Counsel, and other executives, including managing calendars, coordinating meetings, processing expense reports, and arranging travel plans
Assist in the preparation and distribution of board and committee materials, such as agendas, meeting minutes, reports, and follow-ups on action items
Maintain and update corporate records, policies, resolutions, and governance documentation with meticulous attention to detail and compliance with legal requirements
Coordinate and support on-site events and special projects, ensuring all logistical needs are met and tasks are completed efficiently
Evaluate and prioritize tasks proactively to anticipate consequences and broader implications, ensuring seamless execution of projects
Enhance administrative workflows by identifying opportunities for process improvements and creating or updating standard operating procedures
Utilize platforms like Laserfiche and Salesforce to manage and organize documents and data effectively
Support communications with outside counsel, board members, and executives regarding regulatory filings, annual publications, and other legal matters
Conduct research on state registrations, filing requirements, and denomination-related information as needed
Collaborate on strategic initiatives and ad hoc requests, ensuring alignment with organizational objectives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Executive Assistant to General Counsel

Beacon Hill

Location:
United States , Washington, DC

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 02, 2026

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