Executive Assistant to Founder & CEO Job at Office Angels (London)

Executive Personal Assistant to Founder & CEO

A Billion-Dollar Private Investment Firm is seeking a new Full-Time/Permanent Ex...

Location

United States , New York

Salary:

200000.00 - 300000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 10+ years of applicable C-level executive business and personal administrative support experience
ideally within private equity and/or financial services
Bachelor’s degree required
Must have experience with private aviation
Extremely polished and professional
Detail-oriented and highly organized
Proactive, “two steps ahead” mentality
Confidential
discreet
Accustomed to working in an extremely fast-paced, ever-changing environment

Job Responsibility

Provide comprehensive high-level executive business and personal administrative support to the Founder & CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Assist with ad hoc projects and personal administrative support duties as needed

What we offer

100% company-paid benefits, including medical, dental, vision, life, short and long-term disability, etc.
401k (no company match but eligible to enroll after 3 months of employment)
15 days paid time off for all full-time employees
additional sick days
discretionary bonus eligibility

Fulltime

Executive Assistant to the Founder & CEO - Start-up

Executive Assistant to the Founder & CEO - IMMEDIATE START. Are you a proactive,...

Location

United Kingdom , City Of London

Salary:

25.00 - 28.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven EA experience supporting a Founder or senior leader, ideally within tech or start-ups
Highly proactive, organised and solution focused, you anticipate, not react
Confident managing complex diaries and competing priorities
Tech-savvy with strong Google Suite skills
Calm under pressure with excellent communication skills

Job Responsibility

Managing a demanding, ever-changing diary across time zones
Acting as gatekeeper and key liaison for investors and senior stakeholders
Handling all correspondence and communications
Coordinating global travel, meetings and events
Preparing clear, polished reports and presentations
Managing confidential information with discretion
Supporting occasional personal PA duties

Fulltime

Executive Assistant to the Founder & CEO

This is not a traditional admin role. We are seeking an exceptional Executive As...

Location

Australia , Sydney

Salary:

60000.00 - 75000.00 AUD / Year

Success Tutoring

Expiration Date

Until further notice

Requirements

Exceptionally organised and detail-oriented
Calm under pressure and thrive in fast-paced environments
Proactive, not reactive
Discreet, loyal, and trustworthy
Comfortable working closely with a high-performing founder
Tech-savvy and systems-driven

Job Responsibility

Calendar & Time Management (Critical): Own and manage the Founder’s business and personal calendar end-to-end
Prioritise meetings ruthlessly, protecting focus time and energy
Schedule across multiple time zones
Prepare daily/weekly agendas and briefings
Say no on behalf of the Founder when required
Email & Communication Management: Manage and triage the Founder’s inbox with speed and judgment
Draft, respond to or delegate emails on the Founder’s behalf
Flag urgent or high-leverage items
Maintain a zero-clutter inbox system
Travel & Logistics: Plan and manage complex domestic and international travel

What we offer

Work directly with a globally minded Founder
Play a pivotal role in scaling a world-class organisation
High trust, high autonomy role
Opportunity for long-term growth and responsibility
Competitive remuneration based on experience

Parttime

Executive Assistant to CEO

We’re looking for an Executive Assistant to provide high-level support to our CE...

Location

Brazil , Campinas / São Paulo region; Valinhos; Piracicaba

Salary:

Not provided

InPlanet

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a high-level coordination role
Bachelor’s degree in Business Administration or a related field
Advanced English and Portuguese communication skills
Strong ability to manage multiple priorities and complex schedules
Experience handling executive communication and correspondence
High level of autonomy and decision-making in ambiguous environments
Based in the Campinas / São Paulo region with availability for hybrid work: 2 days/week with Felix in Valinhos
Travels to Piracicaba

Job Responsibility

Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
Join meetings to collect insights, document action items, and provide clear summaries
Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
Conduct research on specific topics and prepare detailed reports to support business decision-making
Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
Track deadlines and follow up on action items independently, ensuring tasks are completed on time
Maintain the highest standards of confidentiality and discretion when handling sensitive information
Identify and lead improvements in administrative processes to make them more efficient and scalable

What we offer

Home Office Budget
Personal development budget
Language Programme Monthly Allowance
40 days annual leave
The opportunity to be autonomous, make a huge difference and belong to a vision
Occasional off-sites in Brazil
Laptop to fuel your productivity

Executive Assistant to CEO

Executive Assistant to CEO (Immediate Start) |Series B Consumer AI Scale-Up | So...

Location

United Kingdom , London

Salary:

50000.00 - 70000.00 GBP / Year

Harmonic Operations™ | Certified B Corp

Expiration Date

Until further notice

Requirements

5+ years' experience supporting a Founder, CEO, or C-suite executive in a high-growth, fast-paced environment
Experience within venture-backed tech, start-ups, or scaling businesses
Commercially aware, able to understand business context rather than simply manage logistics
Highly organised, calm under pressure, and able to operate autonomously
Strong written and verbal communication skills

Job Responsibility

Orchestrate an evolving, high-volume schedule spanning investors, board members, media, and other key stakeholders
Apply judgement to prioritise engagements based on commercial and strategic value
Anticipate conflicts and resolve challenges before they escalate
Track key initiatives across fundraising, US expansion, partnerships, and senior hiring
Prepare briefing materials and synthesise information to ensure the CEO is fully prepared for critical meetings
Maintain visibility over deliverables and follow-ups, ensuring momentum is sustained across multiple workstreams
Serve as a trusted first point of contact for high-profile external stakeholders
Coordinate communication with investors, venture partners, founders, and senior operators across Europe and the US
Design and manage complex travel schedules across time zones, optimising for efficiency and productivity
Handle international logistics seamlessly, adapting quickly to changes and unforeseen developments

Fulltime

Personal Assistant to the CEO

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executi...

Location

United Kingdom , London

Salary:

Not provided

Hypervolt Limited

Expiration Date

Until further notice

Requirements

Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment
Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones
Excellent written and verbal communication skills, with exceptional attention to detail
Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms
Proven reliability, discretion, and loyalty when handling confidential information
Full, clean UK driving licence

Job Responsibility

Executive Scheduling and Coordination: Manage and maintain the CEO’s calendar
Coordinate internal and external meetings
Serve as the primary point of contact for all scheduling requests
Maintain situational awareness of company priorities
Travel and Logistics: Plan and manage all domestic and international travel
Ensure seamless logistics for the CEO while travelling
Hold a valid driver’s licence and be prepared to drive the CEO
Event Planning and Coordination: Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings
Coordinate venues, logistics, guest arrangements, and internal communications
Office and Administrative Support: Manage correspondence, documentation, and expense submissions for the CEO