Executive Assistant to Founder & CEO Job at Office Angels (London)

Personal Assistant to the CEO

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executi...

Location

United Kingdom , London

Salary:

Not provided

Hypervolt Limited

Expiration Date

Until further notice

Requirements

Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment
Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones
Excellent written and verbal communication skills, with exceptional attention to detail
Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms
Proven reliability, discretion, and loyalty when handling confidential information
Full, clean UK driving licence

Job Responsibility

Executive Scheduling and Coordination: Manage and maintain the CEO’s calendar
Coordinate internal and external meetings
Serve as the primary point of contact for all scheduling requests
Maintain situational awareness of company priorities
Travel and Logistics: Plan and manage all domestic and international travel
Ensure seamless logistics for the CEO while travelling
Hold a valid driver’s licence and be prepared to drive the CEO
Event Planning and Coordination: Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings
Coordinate venues, logistics, guest arrangements, and internal communications
Office and Administrative Support: Manage correspondence, documentation, and expense submissions for the CEO

Executive Assistant

Why This Role Matters Now: Since launching 18 months ago, we’ve raised $100M wit...

Location

United States , New York

Salary:

70000.00 - 120000.00 USD / Year

DualEntry

Expiration Date

Until further notice

Requirements

3–6+ years experience as an Executive Assistant, Chief of Staff, or high-intensity operations role
Proven track record supporting founders, executives, or investors
Highly structured, detailed, proactive, and excellent at communication
Able to handle ambiguity, move fast, and context-switch seamlessly
Trusted with sensitive information and discretion by default
Experience in high-growth, fast-moving environments

Job Responsibility

Own end-to-end scheduling, prioritization, and executive communication
Drive internal coordination to keep cross-functional initiatives aligned and moving
Anticipate leadership needs and protect focus on top strategic priorities
Manage investor, customer, and partner communication on behalf of the CEO and founders
Support HR operations: onboarding, scheduling, documentation, internal coordination
Build scalable operational systems — meeting cadences, information flow, execution rhythm
Solve complex operational problems with first-principles thinking and high-speed execution
Drive measurable leverage and operational clarity across the entire company

What we offer

Equity: ~$40K
Insurance: Full medical, dental & vision insurance
On-site team culture — high collaboration, no bureaucracy
Time Off: 15 PTO days + 12 public holidays
Early-stage role with high autonomy and real long-term upside

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

Mexico , Mexico City

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of professional experience supporting C-suite executives or high-growth startup founders
Advanced English proficiency required (CEFR C1 level or equivalent)
Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools
comfortable adopting new technologies (including AI-powered assistants)
Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
Availability to work flexible hours, including regular early and late-evening availability

Job Responsibility

Manage the President's complex calendar across internal, external, and personal commitments
coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction
Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally
Draft, polish, and manage executive correspondence with discretion
triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors
Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials
Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support
Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools
Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings

What we offer

Private healthcare available (100% premium coverage for employees and eligible dependents)
Generous Mexico Time Off Policies
Vacation
Sick Leave: Three (3) work weeks per calendar year
Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year
Mexico Holidays: National Public Holiday Schedule
Karat Summer Break: 5 days - July
Karat Winter Break: 5 days - December
Competitive salary in local currency
Karat-granted stock options

Fulltime

Executive Personal Assistant to Founder & CEO

A Billion-Dollar Private Investment Firm is seeking a new Full-Time/Permanent Ex...

Location

United States , New York

Salary:

200000.00 - 300000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 10+ years of applicable C-level executive business and personal administrative support experience
ideally within private equity and/or financial services
Bachelor’s degree required
Must have experience with private aviation
Extremely polished and professional
Detail-oriented and highly organized
Proactive, “two steps ahead” mentality
Confidential
discreet
Accustomed to working in an extremely fast-paced, ever-changing environment

Job Responsibility

Provide comprehensive high-level executive business and personal administrative support to the Founder & CEO
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
manage and maintain a busy and ever-changing calendar
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Assist with ad hoc projects and personal administrative support duties as needed

What we offer

100% company-paid benefits, including medical, dental, vision, life, short and long-term disability, etc.
401k (no company match but eligible to enroll after 3 months of employment)
15 days paid time off for all full-time employees
additional sick days
discretionary bonus eligibility

Fulltime

Executive Assistant to CEO

Executive Assistant to CEO (Immediate Start) |Series B Consumer AI Scale-Up | So...

Location

United Kingdom , London

Salary:

50000.00 - 70000.00 GBP / Year

Harmonic Operations™ | Certified B Corp

Expiration Date

Until further notice

Requirements

5+ years' experience supporting a Founder, CEO, or C-suite executive in a high-growth, fast-paced environment
Experience within venture-backed tech, start-ups, or scaling businesses
Commercially aware, able to understand business context rather than simply manage logistics
Highly organised, calm under pressure, and able to operate autonomously
Strong written and verbal communication skills

Job Responsibility

Orchestrate an evolving, high-volume schedule spanning investors, board members, media, and other key stakeholders
Apply judgement to prioritise engagements based on commercial and strategic value
Anticipate conflicts and resolve challenges before they escalate
Track key initiatives across fundraising, US expansion, partnerships, and senior hiring
Prepare briefing materials and synthesise information to ensure the CEO is fully prepared for critical meetings
Maintain visibility over deliverables and follow-ups, ensuring momentum is sustained across multiple workstreams
Serve as a trusted first point of contact for high-profile external stakeholders
Coordinate communication with investors, venture partners, founders, and senior operators across Europe and the US
Design and manage complex travel schedules across time zones, optimising for efficiency and productivity
Handle international logistics seamlessly, adapting quickly to changes and unforeseen developments

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

United States

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
Strong, well-defined organizational systems for prioritization, task tracking, and follow-through
trusted to manage multiple concurrent workstreams with minimal direction
High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs

Job Responsibility

Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise
Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement
Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility
Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences
Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background
anticipate questions, surface risks, and flag missing information in advance
Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through
Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details
Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings
Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support

Fulltime

Executive Assistant to the Founder & CEO

This is not a traditional admin role. We are seeking an exceptional Executive As...

Location

Australia , Sydney

Salary:

60000.00 - 75000.00 AUD / Year

Success Tutoring

Expiration Date

Until further notice

Requirements

Exceptionally organised and detail-oriented
Calm under pressure and thrive in fast-paced environments
Proactive, not reactive
Discreet, loyal, and trustworthy
Comfortable working closely with a high-performing founder
Tech-savvy and systems-driven

Job Responsibility

Calendar & Time Management (Critical): Own and manage the Founder’s business and personal calendar end-to-end
Prioritise meetings ruthlessly, protecting focus time and energy
Schedule across multiple time zones
Prepare daily/weekly agendas and briefings
Say no on behalf of the Founder when required
Email & Communication Management: Manage and triage the Founder’s inbox with speed and judgment
Draft, respond to or delegate emails on the Founder’s behalf
Flag urgent or high-leverage items
Maintain a zero-clutter inbox system
Travel & Logistics: Plan and manage complex domestic and international travel

What we offer

Work directly with a globally minded Founder
Play a pivotal role in scaling a world-class organisation
High trust, high autonomy role
Opportunity for long-term growth and responsibility
Competitive remuneration based on experience

Parttime

Senior Business Development Representative

We are looking for a Senior Business Development Representative based in Colombi...

Location

Colombia

Salary:

Not provided

DevSavant Inc.

Expiration Date

Until further notice

Requirements

At least 5 years of experience working directly with C-level and management-level executives at B2B companies
Proven experience engaging with stakeholders in English-speaking markets (US, UK, Canada, Australia, etc.)
5 to 8 years of experience in account management, sales, customer success, or business development
Strong, professional English communication skills, both written and verbal
Comfortable leading commercial conversations with senior decision-makers
Experience in B2B SaaS, technology services, or professional services environments
Highly organized, proactive, and capable of managing multiple accounts and opportunities simultaneously
Commercial mindset with a strong focus on relationship building and long-term value

Job Responsibility

Identify, qualify, and develop new business opportunities with B2B SaaS companies in the US and other English-speaking markets
Lead and support discovery calls with founders, CEOs, CTOs, and senior decision-makers
Build and maintain trusted relationships with executive-level stakeholders
Support outbound and inbound sales efforts, including qualification and early-stage deal development
Assist in building partnerships with complementary companies, platforms, and ecosystems
Collaborate with internal teams to align client needs with DevSavant’s service offerings
Manage a portfolio of existing client accounts, acting as the primary commercial point of contact
Maintain regular communication with C-level and management-level stakeholders at client organizations
Understand client goals, priorities, and staffing needs to identify expansion and upsell opportunities
Coordinate with recruiting, delivery, and operations teams to ensure a strong client experience and retention

What we offer

Fully remote role based in Colombia
Daily interaction with senior leaders at US and global SaaS companies
Opportunity to grow into a senior account management or sales role
Collaborative, fast-growing company environment
Competitive compensation in USD aligned with experience and performance

Fulltime

Executive Assistant to Founder & CEO

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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